Administrative Assistant

3 weeks ago

Sydney, New South Wales, Australia Property Network of Australia Full time
Job Title: Administration Assistant / Receptionist

We are seeking an experienced Administration Assistant / Receptionist to join our team at Property Network of Australia. This is a maternity leave position required until May 2025.

About the Role:

The successful candidate will be responsible for managing the front reception area, ensuring all visitors and contractors are signed in. They will also assist with the booking of staff travel, maintain contact lists for key stakeholders, and handle tenant communications regarding Public Liability Insurance collection.

Key Responsibilities:
  • Manage the front reception area and ensure all visitors and contractors are signed in.
  • Assist with the booking of staff travel and maintain contact lists for key stakeholders.
  • Handle tenant communications regarding Public Liability Insurance collection and ensure compliance with deadlines.
  • Arrange contractors for repairs and maintenance, ensuring all works are documented and processed in Yardi.
  • Process accounts payable invoices and handle monthly rent roll processes, including documentation uploads.
  • Coordinate charity bookings and casual mall leasing agreements, ensuring compliance with site requirements.
  • Support the Retail Centre & Operations Managers in day-to-day administrative functions and tenant relations.
  • Participate in risk and emergency management training, assisting with evacuation procedures as required.
Requirements:
  • Proven administrative experience within property management.
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
  • Experience with financial reporting, accounts payable processes, and database management systems.
  • Excellent communication and customer service skills, with the ability to liaise with tenants, contractors, and internal teams.
  • Ability to work independently, proactively addressing issues as they arise.
  • Experience managing contractor documentation, including public liability and site inductions.
  • A proactive, organised approach to managing multiple tasks and deadlines.

If you are a motivated and experienced Administration Assistant / Receptionist looking for a new challenge, please submit your application, including your updated CV, to Jess Porter at jess.porter@pnaustralia.com.

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