Studio Administrator

2 days ago

Perth, Western Australia beBeeAdministrative Full time $35,000 - $40,000
Job Description

We seek a detail-driven professional to join our team in a supportive role, utilising their organisational skills and administrative experience to deliver exceptional results.

This part-time or casual opportunity is perfect for someone who values teamwork and collaboration, with the chance to shape the studio's operations and contribute to its growth.

The successful candidate will be responsible for providing high-quality support across various aspects of the business, including finance, operations, marketing, and team administration.

As a key member of the studio team, you will have the opportunity to develop your skills, work with a range of digital tools, and make a real impact on the company's success.

Key Responsibilities
  • Finance Support: Prepare draft invoices, reconcile receipts, perform light bookkeeping, and conduct debt collection follow-ups.
  • Studio Operations: Manage supplies, subscriptions, client gifts, and maintain a thriving workspace.
  • Schedule Operations: Coordinate supplier visits, bookings, and reminders to ensure seamless logistics.
  • Marketing Support: Assist with scheduling posts, proofreading, updating the website, and supporting award submissions and campaigns.
  • Team and Culture Support: Help plan events, celebrations, and studio rituals that foster a positive work environment.
  • Photoshoot and Campaign Coordination: Book stylists and photographers, organise shoot days, and ensure timely delivery of projects.
Required Skills and Qualifications
  • Strong organisational and administrative skills.
  • Previous office experience, preferably in an administrative or coordinator role.
  • Excellent time management and task prioritisation.
  • Comfortable juggling a mix of finance, operations, and marketing support.
  • A proactive, reliable individual who can anticipate needs and get things done.
  • Available for 2 shorter days (school hours or study-friendly) with some remote work possible.
  • Confidence with digital tools, including:
  • Xero (invoicing and reconciliations)
  • Microsoft Office and Google Workspace (Word, Excel, Docs, Sheets)
  • Asana (task and project management)
  • Adobe Suite (Photoshop/InDesign)
  • Social media scheduling platforms (Instagram, LinkedIn)
  • Squarespace or website CMS (basic content updates)
Benefits
  • Competitive hourly rate ($35–$40 per hour).
  • Part-time or casual opportunity with flexible working arrangements.
  • Chance to grow with the company and contribute to its success.
How to Apply

If you are a motivated and organised individual looking for a new challenge, please submit your application.

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