Administrative Coordinator
4 weeks ago
We are seeking an experienced Administrative Assistant to join our team at Bechtel. As a key member of our operations team, you will be responsible for providing administrative support to our managers and teams.
Your primary duties will include coordinating travel arrangements, preparing expense reports, and composing correspondence. You will also be responsible for anticipating problems and changing priorities, and taking action to adapt your manager's schedule and commitments accordingly.
This is a challenging and rewarding role that requires a high degree of initiative, discretion, and diplomacy. If you are a proactive and organized individual with excellent communication skills, we encourage you to apply.
Key Responsibilities:- Assist managers with decision-making activities and handle complex administrative items independently.
- Provide support of a highly responsible and confidential nature.
- Anticipate problems and changing priorities, and take action to adapt your manager's schedule and commitments accordingly.
- Complete business tasks independently, or refer to other staff, and follow up to ensure action.
- Coordinate complex travel arrangements and travel itineraries, and prepare detailed expense reports using Concur or other expense report software as required.
- Minimum of 4-6 years of related experience.
- Associate degree or related technical training preferred.
- Excellent interpersonal and communication skills, with the ability to build relationships.
- Proactive and takes responsibility for work.
- Creative and analytical skills to support PowerPoint presentation development and collation of market information.
- A flexible team player who enthusiastically collaborates across our teams.
- Ability to multitask, while being highly organized and juggling multiple work streams.
- Demonstrated knowledge of filing systems and common office procedures.
Working Rights in Australia without employer sponsorship are required.
We are a 2024 Circle Back Initiative Employer & commit to respond to every applicant.
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