Subcontracts Coordinator Specialist

3 days ago

Karratha, Australia beBeeSubcontractAdmin Full time $100,000 - $140,000
Subcontracts Administrator

We are seeking a Subcontracts Administrator to join our team on the Pluto Train 2 project.

Job Summary:

The Subcontracts Administrator is responsible for the formation, award and administration of less complex subcontracts in accordance with established project procedures and corporate guidelines.

  • Prepares and maintains bidders' lists; conducts supplier prequalification.
  • Develops Request for Quotation (RFQ) packages in coordination with functional groups.
  • Issues RFQ packages to qualified bidders and manages the clarification process.
  • Coordinates and participates in pre-bid, bid clarification, and pre-award meetings.
  • Receives, opens, and conducts commercial evaluations of bids.
  • Prepares Commercial Bid Summaries and recommendation for award.
  • Leads or supports negotiation of subcontract terms and pricing for assigned packages.
  • Secures required approvals in accordance with Supply Chain procedures.
  • Prepares and conforms subcontract documents for execution.
  • Organises and leads kick-off and other contractual meetings as required.
  • Prepares and issues meeting minutes and action logs.
Subcontract Management:
  • Implements the subcontract management tasks as defined in the Supply Chain Assignment Schedule and applicable Standard Work Process Procedures.
  • Maintains continuous oversight of assigned subcontract performance, reporting on schedule, cost, and technical compliance.
  • Coordinates with internal stakeholders to manage operational activities impacting subcontractor obligations and performance.
  • Negotiates and processes subcontract changes of low to moderate complexity.
  • Prepares and maintains meeting notes, status reports, performance summaries, and other documentation for internal distribution.
  • Supports resolution of subcontractor claims and facilitates subcontract closeout process.
  • Utilises digital tools such as Digital Supply Chain platform, Unifier and Aconex to manage subcontract workflows.

This role requires collaboration with cross-functional teams to ensure subcontract compliance with scope, schedule, cost, and quality requirements.

Requirements:
  • Bachelor's degree (or international equivalent) in business, supply chain, engineering, or related field.
  • 5-8 years of relevant experience in subcontract formation and/or administration, or 9-12 years of relevant professional work experience in lieu of a degree.
  • Prior experience supporting large-scale infrastructure or EPC projects is preferred.

We offer a dynamic and inclusive work environment that values diversity, equity, and inclusion. We are committed to being a company where every colleague feels that they belong.

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