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Administrative Support Officer

2 months ago

Brisbane, Queensland, Australia The State Of Queensland Full time
Job Summary

The State of Queensland is seeking an experienced Administrative Officer to join our team at the Arthur Gorrie Correctional Centre. As an Administrative Officer, you will provide efficient and effective administrative and clerical support for the centre and support the centre's day-to-day operations.

Key Responsibilities
  • Provide administrative functions and confidential administrative support for the centre, including word processing, data entry, spreadsheets, photocopying, filing activities, and taking minutes at various meetings.
  • Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports, and correspondence.
  • Provide support and assistance in the use and maintenance of office communication and technology, including photocopiers, printers, and computers.
  • Answer general enquiries at reception and direct visitors as required, screen telephone calls, and redirect enquiries to appropriate areas of the office and Agency.
  • Manage mail and mail register.
  • Undertake procurement activities to ensure centre resources are adequate, including stationery and miscellaneous office supplies.
  • Process human resources paperwork, including the processing and record-keeping of timesheets, leave forms, and payroll documentation.
  • Perform opening and closing procedures.
  • Conduct banking as required.
  • Maintain filing and recording systems, ensuring the confidentiality of all documentation handled.
  • Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
  • Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current.
  • Undertake archiving of files and records in accordance with legislative requirements.
Requirements

To be successful in this role, you will need to have:

  • Excellent communication and interpersonal skills.
  • Ability to work in a team environment.
  • High level of organisational and time management skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Basic computer skills, including Microsoft Office.
  • Ability to work in a fast-paced environment and adapt to changing priorities.
Working with Us

The State of Queensland is committed to building inclusive cultures in the public sector that respect and promote human rights and diversity. We encourage applications from diverse candidates and are an equal opportunity employer.