Chief Support Associate

5 days ago

Melbourne, Victoria, Australia beBeeChief Full time $90,000 - $120,000
Job Description

We are seeking a highly organized and experienced Executive Assistant to provide top-level support to our Chief Corporate Affairs & Sustainability Officer in a fast-paced global business environment.

This role plays a vital part in enabling the success of our Corporate Affairs & Sustainability function. You will work closely with our Leadership Team and key stakeholders to foster a dynamic, efficient, and collaborative working environment that aligns with our values and strategic priorities.

The successful candidate will be responsible for:

  • Providing high-level executive support to the Chief Corporate Affairs & Sustainability Officer, ensuring day-to-day operations run smoothly and strategically.
  • Managing a complex calendar across multiple time zones, prioritizing conflicting demands, and coordinating meetings, events, and functions.
  • Coordinating all aspects of domestic and international travel, ensuring efficiency, adherence to policies, and maximum productivity.
  • Preparing and distributing agendas, reports, presentations, and minutes for meetings; ensuring timely follow-up of action items.
  • Developing and delivering internal communications on behalf of the Chief, helping maintain alignment and engagement within the broader team.
  • Supporting team initiatives, including offsites, workshops, recognition programs, and social events, fostering a positive team culture.
  • Maintaining oversight of financial administration: reconciling credit cards, processing invoices, tracking expenditures, and ensuring alignment with requirements.
  • Collaborating closely with the wider Executive Assistant team, contributing to a cohesive support network across the business.
  • Maintaining strong relationships with senior leaders, assistants, board members, governance teams, and external partners.
  • Ensuring confidential and sensitive matters are handled with the highest level of discretion and professionalism.

Required Skills and Qualifications

  • A minimum of 5 years' experience supporting senior executives, ideally in global or matrixed organizations.
  • Outstanding organizational and time management skills, with a strong ability to prioritize and manage multiple deadlines.
  • A high degree of initiative and responsiveness, with a demonstrated ability to work autonomously and make sound decisions.
  • Strong verbal and written communication skills, including experience drafting executive-level documents, reports, and presentations.
  • Proven experience managing sensitive and confidential information with the utmost discretion.
  • A strong customer service orientation and a proactive, collaborative mindset.
  • Exceptional interpersonal skills and confidence in building and maintaining relationships with stakeholders at all levels.
  • High attention to detail and accuracy in all tasks, especially document preparation and financial administration.
  • A flexible and agile approach to work, thriving in a fast-moving and evolving business landscape.
  • Demonstrated ability to navigate complex organizational structures and work effectively within cross-functional teams.

Benefits

We offer a competitive package that includes:

  • A rewarding career with opportunities for growth and development.
  • A supportive and collaborative work environment.
  • A comprehensive benefits program.
  • Professional development opportunities.

Others

As an Executive Assistant, you will have the opportunity to work with a talented team of professionals who share your passion for excellence. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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