Personal Assistant to Leadership Team

10 hours ago

Glen Waverley, Victoria, Australia Contour Education Full time
About Contour Education

Contour Education is a dynamic and innovative company that empowers students and their studies by providing highly engaging small-group tutoring designed to prepare them for school assessments and final exams. Our team is passionate about reshaping education, starting with tutoring, and we're committed to providing a high-quality tutoring experience for all our students and parents.

The Role

We're seeking a highly organized and proactive Personal Assistant to support our leadership team in their day-to-day work and projects. As our first official Personal Assistant to the Leadership Team, you'll be working closely with our co-founders, General Manager, and Operations Manager to ensure the smooth operation of their activities. Your primary responsibilities will include managing schedules, coordinating meetings, organizing events, keeping projects on track, handling communication, managing Contour campuses, and providing general administrative support.

Key Responsibilities
  • Manage and maintain calendars, including scheduling, meetings, stand-ups, appointments, and travel arrangements;
  • Coordinate meetings, including organizing them with team members, preparing or confirming agendas, compiling and organizing minutes, and following up on action items;
  • Organize team and company-wide events such as informal gatherings or dinners, organizing venue, logistics, catering, resources, technology, etc.;
  • Organize HR events such as onboarding, training, workshops, and team-building activities;
  • Become an internal point of contact for the wider Contour team, serving as a liaison between leadership team and employees, facilitating effective communication, escalating messages appropriately, as well as helping prepare and distribute internal communications such as memos and announcements;
  • Handle external correspondence and communication with vendors, partners, and service providers, manage incoming inquiries, direct them to the appropriate person, ensure prompt and professional responses;
  • Manage and track projects, including timelines, deliverables, following up on progress, and ensuring deadlines are met;
  • General office management, including ensuring the Contour campuses are clean, well organized, and equipped with necessary supplies;
  • Troubleshoot office issues such as any minor technical issues and arrange for repairs or replacements as needed;
  • Printing management, ensuring the Contour campuses are supplied with sufficient paper and printer supplies, all printers are functional, and liaising with vendors and service providers as required to ensure smooth printing operations;
  • Manage budgeting for projects, minimizing costs as much as possible, and managing employee reimbursements;
  • Conduct research and simple data analysis on various topics as required, compiling data and presenting clear and concise findings;
  • Occasionally assist with personal tasks such as scheduling personal appointments or managing personal schedules;
  • Maintain confidentiality and handle sensitive information with discretion;
Requirements
  • Honesty and Integrity;
  • Excellent Customer Service Skills;
  • High Level of Empathy;
  • Exceptional Verbal and Written Communication Skills;
  • Detail-Oriented & Organised;
  • Energy and Enthusiasm;
  • Independence & Proactiveness;
  • Ability to Build and Maintain Relationships;
  • Willing to Listen, Learn & Lead;
Experience Requirements
  • Bachelor's Degree (or higher) in Commerce/Business/Management/Marketing/Operations;
  • 1+ Years Experience as Personal Assistant, Executive Assistant, or similar role supporting/working closely with senior management;
Personal Requirements
  • Passionate, and Engaged;
  • Long-Term Mindset & Vision;
  • Genuine Desire to Help Students & Parents;
  • Full Academic Year Commitment;
  • Ability to Commit to Hours;
  • Travel to Glen Waverley;
  • Sign an NDA;
  • Agree to a non-compete clause;
  • Past VCE Graduate;
Benefits
  • Competitive benefits and pay, that recognize your pivotal role in supporting the leadership team at Contour;
  • A chance to shape careers and culture, fostering a thriving environment where students and staff can excel;
  • As we grow, so do your opportunities - envision a path that can lead to leadership roles within a dynamic start-up;
  • Personalised mentorship and training, dedicated to refining your PA skills, technical skills, and your people management expertise;
  • Work where creativity meets strategy - in a non-corporate setting, where you can directly influence the company's innovative edge;
  • Join an environment where team success is celebrated, while simultaneously boosting your public speaking, leadership, and collaboration skills;

  • Housekeeping Team Lead

    7 days ago

    Glen Waverley, Victoria, Australia Accor Full time

    Job Summary:We are seeking a highly skilled and experienced Housekeeping Supervisor to join our team at Ibis Melbourne Glen Waverley. As a key member of our housekeeping team, you will be responsible for leading and supervising the housekeeping team, maintaining high cleanliness standards, and providing exceptional service to our guests.Key...

  • Housekeeping Team Lead

    4 days ago

    Glen Waverley, Victoria, Australia Accor Full time

    Job Summary:We are seeking a highly skilled and experienced Housekeeping Supervisor to join our team at Ibis Melbourne Glen Waverley. As a key member of our housekeeping team, you will be responsible for leading and supervising the housekeeping team, maintaining high cleanliness standards, and providing exceptional service to our guests.Key...

  • Team Leader

    6 days ago

    Glen Waverley, Victoria, Australia SCHNITZ Full time

    About SchnitzSchnitz is a family-owned business that prides itself on serving high-quality, authentic food that brings people together. Our mission is to provide exceptional customer service and create a welcoming atmosphere for our guests.Job SummaryWe are seeking a skilled Team Leader to join our team at Schnitz. As a Team Leader, you will be responsible...

  • Full Time Kitchen Supervisor

    7 days ago

    Glen Waverley, Victoria, Australia YOMG - YO MY GOODNESS Full time

    We are seeking a highly skilled and experienced Kitchen Supervisor to join our team at YOMG - YO MY GOODNESS. As a key member of our kitchen team, you will be responsible for leading and managing a team of kitchen staff to deliver exceptional service and high-quality food to our customers.Key Responsibilities:Team Management: Manage and lead a team of...

  • Executive Personal Assistant

    7 days ago

    Glen Iris, Victoria, Australia Keegan Adams Full time

    We are looking for a skilled Executive Personal Assistant to be an integral part of our boutique investment firm, ensuring efficient operations and seamless support for our Managing Director.This diverse role will require you to be a trusted partner, assisting with both professional responsibilities and personal tasks that extend beyond typical assistant...

  • Executive Personal Assistant

    7 days ago

    Glen Iris, Victoria, Australia Keegan Adams Full time

    We are looking for a skilled Executive Personal Assistant to contribute significantly to the efficient operation of our boutique investment firm.In this diverse role, you will serve as a trusted and essential support to the Managing Director, assisting with both professional and personal responsibilities that extend beyond standard assistant duties.Key...

  • Executive Personal Assistant

    7 days ago

    Glen Iris, Victoria, Australia Keegan Adams Full time

    We are looking for a skilled Executive Personal Assistant to contribute significantly to the effective operation of our boutique investment firm.In this diverse position, you will serve as a trusted and essential 'right hand' to the Managing Director, assisting with both professional and personal responsibilities that extend beyond standard assistant...

  • Food Service Assistant

    11 hours ago

    Glen Waverley, Victoria, Australia Australian Unity Full time

    {"title": "Food Service Assistant Role Overview", "content": "About the RoleAustralian Unity is seeking a Food Service Assistant to join our Residential Communities team. As a key member of our hospitality team, you will provide exceptional customer service and support to our residents, ensuring they receive high-quality meals and a warm dining...

  • Client Services Team Leader

    7 days ago

    Glen Waverley, Victoria, Australia Greencross Vets Full time

    Job Description**Job Summary:**We are seeking a highly skilled and experienced Client Services Team Leader to join our team at Greencross Vets. As a key member of our operations team, you will be responsible for leading and managing our Client Services team, ensuring exceptional customer service and delivering high-quality results.Key Responsibilities:Team...

  • Food Service Assistant

    4 days ago

    Glen Waverley, Victoria, Australia Australian Unity Full time

    About Australian UnityAustralian Unity is a leading healthcare and financial services organization that values its Residential Communities teams and the wonderful work they do.What We OfferCompetitive remuneration packageOpportunities for career growth and developmentFlexible work arrangementsEmployee recognition and reward programsAccess to employee...

  • Food Service Assistant

    7 days ago

    Glen Waverley, Victoria, Australia Australian Unity Full time

    About Australian UnityAustralian Unity is a leading healthcare and financial services organization that values its Residential Communities teams and the wonderful work they do.What We OfferCompetitive compensation and benefits packageOpportunities for career growth and developmentA supportive and inclusive work environmentRecognition and rewards for...

  • Front Office Team Member

    3 days ago

    Glen Waverley, Victoria, Australia Accor Full time

    Job SummaryWe are seeking a highly skilled and enthusiastic Front Office All Rounder to join our team at Accor. As a key member of our front office team, you will be responsible for providing exceptional customer service and ensuring a seamless guest experience.Key ResponsibilitiesGuest ServicesWelcoming guests to the hotel and providing information on hotel...

  • Housekeeping Supervisor

    9 hours ago

    Glen Waverley, Victoria, Australia Accor Full time

    Housekeeping Supervisor RoleWe are seeking a highly skilled and experienced Housekeeping Supervisor to join our team at Ibis Melbourne Glen Waverley. As a key member of our housekeeping team, you will be responsible for leading and supervising the housekeeping team, maintaining high cleanliness standards, and providing exceptional service to our guests.Key...

  • Personal Care Assistant

    11 hours ago

    Mount Waverley, Victoria, Australia Pol Care- POLISH COMMUNITY CARE SERVICES INCORPORATED Full time

    Job Title: Personal Care AssistantWe are seeking a compassionate and skilled Personal Care Assistant to join our team at Pol Care- POLISH COMMUNITY CARE SERVICES INCORPORATED. As a Personal Care Assistant, you will play a vital role in providing high-quality care and support to our clients in their homes or in our care facilities.Key Responsibilities:Assist...

  • Food and Beverage Team Leader

    7 days ago

    Glen Waverley, Victoria, Australia Accor Full time

    Job SummaryWe are seeking a highly motivated and experienced Food and Beverage Team Leader to join our team at Novotel Melbourne Glen Waverley. As a key member of our Food and Beverage department, you will be responsible for the efficient operation of our restaurant, providing world-class wine, food, and service to our guests.Key ResponsibilitiesSet and...

  • Restaurant Operations Manager

    7 days ago

    Glen Waverley, Victoria, Australia Grill'd Full time

    **About Grill'd**We're a fast-paced and dynamic restaurant chain with a passion for serving high-quality burgers and providing an exceptional customer experience. As a Restaurant Operations Manager, you'll play a key role in leading our teams to deliver outstanding results and driving business growth.**Key Responsibilities**Lead and mentor a large team of...

  • Restaurant Operations Manager

    10 hours ago

    Glen Waverley, Victoria, Australia Grill'd Full time

    {"title": "Restaurant Operations Manager", "content": "Lead a High-Energy Team at Grill'dWe're seeking a Restaurant Operations Manager to lead our teams in restaurants across Melbourne's eastern suburbs. As a key member of our management team, you'll be responsible for delivering great burgers and an awesome customer experience.Key Responsibilities:Lead and...

  • Occupational Therapist

    6 days ago

    Glen Waverley, Victoria, Australia Scope (Aust) Ltd Full time

    About the RoleWe are seeking a passionate and caring Occupational Therapist to join our team at Scope (Aust) Ltd. As an Occupational Therapist, you will play a vital role in supporting individuals with disabilities to achieve their goals and live fulfilling lives.Key ResponsibilitiesProvide person-centred interventions for individuals with a wide range of...

  • Store Manager

    4 days ago

    Glen Waverley, Victoria, Australia Decjuba Full time

    Unlock Your Potential as a Store Manager We are seeking an exceptional Store Manager to lead our store in The Glen to new heights. As a key member of our team, you will be responsible for driving sales, improving customer experiences, and fostering a positive work environment. About the Role Lead a team of sales associates to achieve sales targets and...

  • Psychology and Science Educator

    9 hours ago

    Glen Waverley, Victoria, Australia Tradewind Australia Full time

    Teaching Opportunity at Tradewind AustraliaWe are seeking a dedicated and enthusiastic Psychology and Science Teacher to join our team at a reputable school in Glen Waverley. The successful candidate will be responsible for delivering engaging and effective Psychology and Science lessons to students from Years 7-12, fostering a positive and inclusive...