Administrative Executive

1 week ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $47,000 - $67,000
Job Summary

Our organization seeks a diligent and proactive Administrative Assistant to manage and support administrative functions with a strong understanding of accounting principles.

Key Responsibilities
  • Administrative Operations: Oversee general administrative tasks such as office maintenance, inventory, vendor coordination, and documentation.
  • Ensure the efficient functioning of office facilities and support services.
  • Maintain and update administrative records, files, and reports.
  • Procurement & Purchase Orders: Create and manage Purchase Orders (POs) in accordance with guidelines.
  • Coordinate with vendors and suppliers for procurement needs.
  • Ensure timely delivery and quality compliance of ordered goods/services.
  • Accounting & Invoicing: Verify and process Purchase Invoices against POs and delivery notes.
  • Coordinate with the finance/accounting department for payment processing and invoice reconciliation.
  • Support month-end closing by ensuring all purchase-related documentation is accurate and complete.
  • Compliance & Coordination: Ensure all administrative and procurement activities comply with internal controls and audit requirements.
  • Liaise with internal departments for cross-functional support and process alignment.
  • Assist in vendor audits, renewals, and contract management.
Requirements

Education: Bachelor's degree in Business Administration, Commerce, or a related field.

Experience: 1–3 years of experience in administration, procurement, or accounting-related roles.

Skills:

  • Good understanding of basic accounting concepts.
  • Proficiency in MS Office; experience with accounting/ERP software is a plus.
  • Strong organizational and communication skills.
  • Ability to multitask, prioritize responsibilities, and work under minimal supervision.

Preferred Qualifications

Experience in handling vendor contracts and purchase negotiations.

Knowledge of local statutory requirements.

Familiarity with internal audit processes and document controls.

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