Project Support Professional

2 weeks ago

Sydney, New South Wales, Australia beBeeProject Full time $60,000 - $95,000
Job Title

A Project Support Specialist role has become available within a leading organisation.

This is an exciting opportunity to provide comprehensive administrative and project support, working closely with project teams to deliver successful outcomes.

The ideal candidate will have a minimum of 5 years' experience in a similar administration or project support role, with a solid understanding of project management methodologies.

Responsibilities include providing administrative and project support for the Sydney office and assigned projects, assisting with project creation, proposal development, and preparation of bids and tender responses.

Additional tasks include coordinating procurement of project materials and resources, arranging and booking travel, flights, accommodation, and itinerary details for project teams, formatting project documents and presentations, conducting quality assurance checks on all project outputs, managing the distribution and transmittal of correspondence, supporting Project Managers with weekly and monthly reporting requirements, processing documentation received from clients and vendors, entering, updating, and maintaining project records and documents in the document management system, allocating and controlling document and drawing numbering, validating and verifying all documentation for correct numbering, revisions, status, format, title, and legibility, and maintaining accurate project registers.

  • Provide comprehensive administrative and project support to project teams.
  • Assist with project creation, proposal development, and preparation of bids and tender responses.
  • Coordinate procurement of project materials and resources.
  • Arrange and book travel, flights, accommodation, and itinerary details for project teams.
  • Format project documents and presentations.
  • Conduct quality assurance checks on all project outputs.
  • Manage the distribution and transmittal of correspondence.
  • Support Project Managers with weekly and monthly reporting requirements.
  • Process documentation received from clients and vendors.
  • Enter, update, and maintain project records and documents in the document management system.
  • Allocate and control document and drawing numbering.
  • Validate and verify all documentation for correct numbering, revisions, status, format, title, and legibility.
  • Maintain accurate project registers.

About You

  • Minimum of 5 years' experience in a similar administration or project support role.
  • Solid understanding of project management methodologies.
  • Experience working across multiple projects at once.
  • Experience working within ISO 9001-compliant organisations.
  • Highly organised, dependable, and able to manage multiple tasks and priorities efficiently.
  • Strong verbal and written communication skills.
  • Excellent customer service skills.
  • Effective problem-solving abilities.
  • Proficient in Microsoft Office applications.
  • Experience with document management systems.
  • Ability to work both independently and collaboratively as part of a project team.

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