Highly Rewarding Administrative Support Role

2 weeks ago

Perth, Western Australia beBeeAdministrative Full time $74,627 - $78,611
Job Opportunity

Your role in this 12-month fixed term part-time position will be highly rewarding and challenging as you join the Engineering Department.

The successful Administration Officer will provide high-level administrative support, ensuring effective office management systems are established and maintained. Confidentiality and discretion are paramount in this role, and you will be responsible for managing sensitive information with care.

Key Responsibilities:

  • Providing administrative support to the department
  • Establishing and managing effective office management systems
  • Maintaining confidentiality and a high level of discretion
  • Ensuring adequate supply of educational material/manuals available
  • Producing accurate and well-presented documents, including typing and compilation of reports, presentations, letters, memos and minutes
  • Drafting Purchase Orders, including variations to contract values
  • Completing accurate and timely coding of invoices
  • Raising Work Orders in Oracle Fusion and allocating jobs
  • Decommissioning Assets in Oracle
  • Completing the on-boarding of Contractors and Suppliers
  • Managing Electronic Document Storage
  • Issuing keys to authorised Contractor personnel for access to work areas
  • Issuing notices for out-of-hours work to stakeholders
  • Ordering uniforms, stationery and supplies
  • Coordinating meetings for caregivers as required
  • Providing secretarial support and ensuring typing and distribution of minutes, correspondence and memos is completed in an accurate and timely manner
  • Responding in a timely and appropriate manner to all customer enquiries

Requirements:

To succeed in this role, you will demonstrate excellent communication skills, flexibility, tact and diplomacy when interacting with Executive, Managers, Caregivers, the public and other external stakeholders.

Above all, people will be at the core of everything you do, committing to and supporting our Mission and Values.

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