Business Operations Coordinator

7 days ago

Notting Hill, Victoria, Australia Kite Magnetics Full time

About Kite Magnetics:

We are an innovative materials engineering and manufacturing company, headquartered in Melbourne, Australia. Our patented technology, Aeroperm, is a game-changer in electric motors and generators. It significantly reduces the total cost of ownership while enhancing system performance.

Position Overview:

This role involves providing essential administrative support to ensure the smooth operation of our office. As a Business Operations Coordinator, you will be responsible for managing communications, handling basic accounting tasks, supporting HR activities, and assisting team members as needed.

Targeting Commencement Salary: $60,000 - $70,000 AUD per annum

Reporting to: Head of Operations

Key Responsibilities:

1. General Administrative Support:

  • Manage office communications, including answering phones, responding to emails, and directing inquiries as necessary.
  • Greet visitors and coordinate meeting room schedules.
  • Maintain office supplies and equipment, ordering replacements and arranging maintenance as needed.

2. Documentation & Record-Keeping:

  • Organise and manage digital and physical files, ensuring easy access and retrieval of important documents.
  • Assist with data entry, document formatting, and preparation of reports and presentations.

3. Financial & Accounting Support:

  • Support basic accounting tasks, such as processing invoices, tracking expenses, and coordinating with the finance department for timely payments.
  • Assist in maintaining financial records and preparing expense reports as needed.

4. HR & Team Support:

  • Coordinate onboarding and offboarding activities, including preparing new hire paperwork and setting up employee workstations.
  • Organise and support internal events, meetings, and team-building activities.

5. Office Coordination:

  • Ensure the office environment remains organised, clean, and stocked with necessary supplies.
  • Coordinate with vendors, suppliers, and external partners to facilitate office maintenance and supply management.

Requirements:

Qualifications/Skills:

  • Proven experience as an Administrative Assistant, Office Coordinator, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
  • Strong organisational skills, with an ability to prioritise tasks and manage multiple responsibilities effectively.
  • Excellent written and verbal communication skills.
  • Attention to detail and a proactive approach to problem-solving.

Experience:

  • Previous experience in an office administration or support role, preferably in a fast-paced environment.
  • Experience in a similar industry or startup environment is an advantage.

Personal Attributes:

  • Friendly, approachable, and able to work well with others.
  • Reliable, responsible, and able to maintain confidentiality.
  • Honest, inclusive, collaborative, and responsible.

Benefits:

  • Competitive salary
  • Flexible working hours
  • Employee Stock Ownership Plan (ESOP)
  • Collaborative and inclusive work environment

Kite Magnetics is an equal-opportunity and equal-outcome employer. We celebrate diversity and are committed to creating an inclusive and welcoming environment for all employees, suppliers, and customers.

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