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Event Operations Coordinator

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Melbourne, Victoria, Australia beBeeProgramming Full time $60,000 - $90,000

We are seeking a highly organized and enthusiastic Programming Admin to support the team across multiple events.

About the Role

This role involves managing contracts, assisting with event advancement, and coordinating logistics for performances and activations.

Key Responsibilities:
  • Administrative Tasks: Manage day-to-day administrative tasks, including drafting and tracking artist contracts, communicating with artists, and supporting event logistics and advancement.
  • Contract Management: Help prepare and issue contracts for artists, venues, and partners, ensuring accuracy and compliance with event agreements.
  • Logistics Coordination: Coordinate logistics for event-related expenses, including artist travel, production costs, and vendor payments.
  • Documentation Generation: Generate event and artist documentation, such as rider forms, technical requirements, and performance schedules, ensuring necessary information is collected and shared with relevant teams.
Requirements
  • Experience in event programming, administrative support, or a related field, ideally within the music, events, or entertainment industry.
  • A basic understanding of contract management and familiarity with legal terminology.
  • Some knowledge of event operations, including artist management and live events, and an eagerness to learn the logistics involved in large-scale productions and performances.