Project Support Coordinator

3 days ago

Karratha, Australia beBeeAdministrative Full time $63,000 - $99,000
Job Summary

This role provides administrative support across multiple key areas on a project, assisting the Senior Administrator, providing direct support and administration to the project Incentive Program, and assisting the communications team with event organisation and facilitation.

The successful candidate will maintain accurate records, manage schedules, and ensure timely communication. They will also track awards for compliance, respond to participant inquiries, and assist with reporting and data management.

  • Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
  • Handles routine and complicated items independently and anticipates problems and changing priorities
  • Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
  • Maintains a file of important matters for the executive's attention upon return
  • Anticipates changing priorities and problems, alerting the manager as required
  • Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
  • Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to a document management system
  • Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
  • Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
  • Assigns document numbers and enters into an electronic document management system

Please note that this job description is not an exhaustive list of tasks and responsibilities associated with this position.

Beyond their technical skills, the ideal candidate will possess excellent communication and interpersonal skills, with the ability to work effectively with colleagues at all levels of the organisation.

Required Skills and Qualifications
  • Administrative experience
  • Excellent communication and interpersonal skills
  • Able to work effectively with colleagues at all levels of the organisation
Benefits

The company offers a competitive salary package and opportunities for professional growth and development.

Others

The company is committed to diversity and inclusion, and we welcome applications from candidates from diverse backgrounds.

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