Senior Mobilisation Specialist

2 days ago

City Of Kwinana, Australia beBeeMobilisation Full time
About the Role

As a key member of our team, you will play a pivotal role in ensuring the smooth and efficient operation of site mobilisation and administrative processes.

Your primary responsibilities will include:

  • Coordinating the onboarding and mobilisation of site teams to various worksites, adhering to strict timelines and ensuring efficiency.
  • Gaining a comprehensive understanding of the specific operational requirements of each worksite.
  • Facilitating seamless communication between work sites and our staff through phone, text messages, and email correspondence.
  • Preparing, managing, and maintaining all necessary documentation to facilitate seamless site entry for teams.
  • Organising flights, travel, and accommodation to ensure personnel are mobilised according to the roster.
  • Managing leave requests and maintaining accurate and up-to-date rosters and schedules.
  • Ensuring all personnel meet site-specific requirements, including qualifications, medical clearances, and inductions.
  • Submitting site entry documentation to clients in compliance with their procedures and systems.

To achieve these objectives, you will need to develop and maintain a robust organisational system to efficiently manage mobilisation requirements. This includes tracking employee qualifications, coordinating travel arrangements, managing timesheets, site access requirements, and tracking and checking purchase orders and invoices.

You will also be responsible for providing regular reporting to management, which may include weekly, monthly, or ad-hoc reports as required.

The ideal candidate will possess excellent written and verbal communication skills, as well as strong organisational abilities and attention to detail. A proactive personality and ability to effectively manage multiple projects will be highly beneficial.

Required Skills and Qualifications

To be successful in this role, you should possess:

  • A minimum of 3 years' experience in a similar mobilisation or administration role.
  • Proficiency in using ERMS and INX systems (highly advantageous).
  • Excellent people management skills.
  • Advanced skills in Microsoft Office, particularly Excel and Outlook.
  • A strong understanding of customer service principles, ensuring satisfaction for clients and team members alike.
Benefits

We offer a dynamic and supportive work environment, with opportunities for career growth and development. If you share our values and are ready to advance your career with a forward-thinking organisation, we want to hear from you.

What We Offer

In addition to a competitive salary and benefits package, we offer:

  • A collaborative and inclusive team environment.
  • Opportunities for professional development and growth.
  • A dynamic and challenging work environment.

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