Office Administrator

1 week ago

Mudgee, Australia beBeeAdministrative Full time $50,000 - $60,000
Senior Administrative Coordinator Role

This is a 12-month contract opportunity to support our operations team in overseeing the day-to-day activities of the office, including administration, finance, logistics, and customer service.

Key Responsibilities:
  • Financial & Accounts Management:
    • Manage company accounts using Xero, including accounts payable and receivable, bank reconciliation, payroll processing and employee entitlements.
    • Cash flow monitoring and forecasting
    • Prepare and manage monthly budgets, financial summaries, and job profitability reports
    • Liaise with external accountant for BAS statements, PAYG and any other annual accounts and tax queries
  • Procurement & Stock Control:
    • Order stock materials based on job requirements
    • Process and track special/custom orders for specific jobs
    • Monitor stock levels and coordinate with production for upcoming work
    • Reconcile supplier invoices against purchase orders and delivery dockets
  • Quoting & Take-Off Support:
    • Assist director with preparation of quotes
    • Perform roof take-offs using tools such as Roof Wizard
    • Gather and enter accurate information to ensure quotes reflect materials and labour needs
    • Maintain clear documentation of quote revisions and job variations
  • Customer Service & Communication:
    • Front-of-house duties: answering phones, greeting visitors, handling walk-ins
    • Manage main company email inbox—respond, forward, and escalate as needed
    • Maintain professional and timely communication with clients and suppliers
    • Provide regular updates on job progress, deliveries, and scheduling
  • Delivery & Logistics Coordination:
    • Schedule and coordinate delivery of frames and trusses
    • Liaise with workshop staff, drivers, and clients to ensure timely dispatch and drop-off
    • Arrange transport logistics including truck or crane bookings when required
  • Project & Workflow Management:
    • Use Trello for job tracking and workflow management
    • Enter and maintain accurate job information, updates, deadlines, and checklists in Trello
    • Support internal communication between detailers, workshop, and installers
  • General Office Administration:
    • Keep accurate records and digital filing of all job documentation
    • Support director with admin tasks, business compliance, and reporting
    • Assist with business development and implementation of systems and processes

This is an excellent opportunity to develop your skills and experience in a dynamic and supportive environment.

  • Administration Officer

    2 weeks ago

    Mudgee, Australia Nsw Health Full time

    OverviewEmployment Type: Permanent Part TimePosition Classification: Administration Officer Level 3Remuneration: $34.47 - $35.54 ph (+ superannuation + salary packaging options)Location: Mudgee, NSWHours Per Week: 16Applications Close: 2 September 2025 – 11:59pmRole: Administration Officer – Mental Health, Drug & Alcohol, MudgeeAbout The RoleThe...

  • Administration Officer

    3 weeks ago

    Mudgee, Australia NSW Health Full time

    OverviewEmployment Type: Permanent Part TimePosition Classification: Administration Officer Level 3Remuneration: $ $35.54 ph (+ superannuation + salary packaging options)Location: Mudgee, NSWHours Per Week: 16Applications Close: 2 September 2025 – 11:59pmRole: Administration Officer – Mental Health, Drug & Alcohol, MudgeeAbout The RoleThe Administration...

  • Administration Officer

    3 weeks ago

    Mudgee, Australia NSW Health Full time

    OverviewEmployment Type: Permanent Part TimePosition Classification: Administration Officer Level 3Remuneration: $34.47 - $35.54 ph (+ superannuation + salary packaging options)Location: Mudgee, NSWHours Per Week: 16Applications Close: 2 September 2025 – 11:59pmRole: Administration Officer – Mental Health, Drug & Alcohol, MudgeeAbout The RoleThe...

  • Administration Officer

    2 weeks ago

    Mudgee, Australia Western NSW Local Health District Full time $71,888 per year

    Employment Type: Permanent Part TimePosition Classification: Administration Officer Level 3Remuneration: $ $35.54 ph (+ superannuation + salary packaging options)Location: Mudgee, NSW – Find out moreHours Per Week: 16Applications Close: 2 September 2025 – 11:59pmAdministration OfficerMental Health, Drug & Alcohol, MudgeeAbout the roleThe Administration...

  • Front Office Administrator

    1 week ago

    Mudgee, Australia beBeeCustomer Full time $48,079 - $51,932

    Job Title: Front Office Administrator">Our organization is seeking a highly motivated and customer-focused individual to join our Economic Development team. This role presents an exciting opportunity to work in a dynamic team environment and contribute to the delivery of exceptional customer service.The ideal candidate will possess excellent communication...

  • Receptionist/Front Office Administration Assistant

    1 week ago

    Mudgee, Australia Careers at Council Full time

    Overview2 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Mudgee, New South WalesCasualDescriptionRECEPTIONIST/FRONT OFFICE ACCOMODATION SERVICESAre you a Receptionist/Front Office Assistant looking for your next challenge while balancing lifestyle? Join our Economic Development team in an award-winning...

  • Receptionist/Front Office Administration Assistant

    1 week ago

    Mudgee, Australia Careers at Council Full time

    Overview2 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Mudgee, New South WalesCasualDescriptionRECEPTIONIST/FRONT OFFICE ACCOMODATION SERVICESAre you a Receptionist/Front Office Assistant looking for your next challenge while balancing lifestyle? Join our Economic Development team in an award-winning...

  • Administrative Professional

    2 weeks ago

    Mudgee, Australia beBeeAdministration Full time $60,000 - $90,000

    Administrative ProfessionalWe are seeking a highly organized and detail-oriented administrative professional to join our team. The successful candidate will be responsible for providing administrative support to the business manager and other team members.Provide administrative assistance with purchasing, sales, recruitment, inductions, and project tracking...

  • Administrative Support Professional

    2 weeks ago

    Mudgee, Australia beBeeAdministration Full time $35,706 - $71,194

    Key Role: Administration Officer The Administration Officer is a pivotal role within our organization, responsible for providing administrative support to the Mental Health & Drug and Alcohol Teams in Mudgee. Assist in the provision of a one-stop hub and support for individuals experiencing mental illness.Provide high-level administrative support to team...

  • Administrative Support Professional

    2 weeks ago

    Mudgee, Australia beBeeAdministration Full time $75,000 - $105,000

    Full-Time Job OpportunityWe are seeking a skilled and enthusiastic individual to fill a full-time administrative role.This position involves providing administrative support to our team, including tasks such as data entry, filing, and correspondence.The successful candidate will have excellent communication and organizational skills, with the ability to work...