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APS 6 Governance Officer

2 months ago

Canberra, ACT, Australia Flexhive Full time

Job Summary

The Secretariat Support Officer will provide high-level secretariat functions for key meetings that support the achievement of governance and assurance arrangements for a high-profile program as well as key deliverables within the program more generally.

Key Responsibilities

  • Scheduling and Coordination
    • Schedule and coordinate meetings, including reserving meeting rooms and arranging for necessary equipment.
    • Coordinate meeting paper preparation and publication.
  • Agenda Development
    • Contribute to the development of meeting agendas.
  • Meeting Support
    • Attend and support governance forum meetings as required.
  • Stakeholder Engagement
    • Establish and maintain stakeholder relationships through effective communication, collaboration, negotiation, and issues management to engage stakeholders and strengthen governance practices.
  • Policies and Procedures
    • Contribute to the development and implementation of policies and procedures to support continuous improvement of the governance/secretariat capability.
  • Monitoring and Evaluation
    • Monitor and evaluate all aspects of the Secretariat service offering, to identify issues, and assess and adapt Secretariat protocols to achieve planned outcomes.
  • Expert Advice
    • Provide expert advice and information to stakeholders on emerging issues to support continuous improvement of governance capability for Secretariat entities.
  • Reporting and Communication
    • Manage process to collate quality reports and communications to ensure a high standard of stakeholder engagement.
  • Risk Management
    • Identify and manage risks and issues, including escalation of risks and issues where required to the Program Manager.

Requirements

  • Secretariat Experience
    • Experience in secretariat functions.
  • Organizational Skills
    • Strong attention to detail, organisational, and coordination skills in order to deliver high-quality outcomes within tight timeframes.
  • Communication Skills
    • Drafting of high-level written material, submissions, and briefs.
  • Interpersonal Skills
    • Sound interpersonal, judgement, and strategic thinking skills.
  • Computer Literacy
    • Strong computer literacy.