Administration and Compliance Specialist

1 week ago

Melbourne, Victoria, Australia beBeeContract Full time $70,000 - $90,000

Job Title: Contract Coordinator


Key Responsibilities
  • Review and administer contracts, agreements, and other legal documentation to ensure compliance and accuracy.
  • Assist with the implementation and maintenance of CRM platforms to record and monitor contractual and sales activities.
  • Manage the sales pipeline from lead generation through to contract finalisation and closure.
  • Coordinate contract-related activities such as sales meetings, training sessions, and customer demonstrations, ensuring documentation of action items and timely follow-up.
  • Lead the coordination of trade shows and related events, including liaison with suppliers, stakeholders, and internal teams.
  • Act as a cross-functional liaison between commercial and technical teams to ensure smooth flow of contractual and operational information.
  • Support the Sales & Commercial Manager and the wider Business Development team with contract administration and associated administrative duties.

Required Skills and Qualifications
  • Strong knowledge of contract administration practices and procedures.
  • Excellent communication and negotiation skills, with ability to liaise effectively across commercial, technical, and external stakeholders.
  • High attention to detail and accuracy when reviewing agreements and legal documentation.
  • Strong organisational and project coordination skills.
  • Proficiency in CRM platforms and Microsoft Office Suite.
  • Ability to prioritise tasks and manage competing deadlines.
  • At least 1-2 years previous experience in contract administration, sales administration, or business support roles.
  • Experience in reviewing and administering commercial agreements.
  • Familiarity with CRM systems and reporting tools.
  • Experience in coordinating events, trade shows, or stakeholder meetings is advantageous.
  • Relevant associate degree, Advanced Diploma or Diploma level qualifications or higher.

What We Offer
  • Work in a dynamic startup culture where you will collaborate with experienced leaders.
  • Enjoy workplace flexibility and work-life balance.
  • Get the opportunity to mentor bright emerging talent through our intern program and strong connections with universities.
  • Join an organisation at the forefront of innovation in Australia.
  • Benefit from a close-knit, inclusive, and connected team.
  • Contribute to effective contract management and compliance.

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