Control of Documents Specialist

2 days ago

Perth, Western Australia beBeeDocumentController Full time $83,136 - $105,840

Job Overview

We are seeking a Document Controller to join our team. The primary purpose of this role is to ensure the administration, governance, and enhancement of document control practices.

The successful candidate will be responsible for managing document flow, ensuring compliance with processes and client requirements, driving improvement by implementing corrective actions, supporting stakeholders, and onboarding new hires.

Main Responsibilities:

  • Document Flow Management: Process submission requests and distribute returns from our central Document Control inbox to ensure a smooth and efficient workflow.
  • Compliance: Confirm the consistent and correct use of Electronic Document Management Systems in accordance with established processes and client requirements.
  • Process Improvement: Proactively implement corrective actions to resolve non-compliance issues or improve workflow inefficiencies.
  • Stakeholder Support: Collaborate with internal teams to manage and support ongoing system enhancements.
  • New Hire Onboarding: Train new employees on document control procedures and systems.

About the Role

  • You have strong interpersonal and communication skills.
  • You are proactive and committed to seeing long-term projects through to completion.
  • You can work independently and self-motivated.
  • Experience with EDMS platforms like Pims, Aconex, or InEight is an advantage.

What We Offer:

  • A collaborative culture where everyone feels comfortable sharing ideas; all voices heard, all cultures respected.
  • Ongoing flexible work arrangement with adaptable start and finish times.
  • Competitive compensation and annual performance reviews.
  • Opportunities for skill development, coaching, and training.
  • A supportive environment where you can grow your career.

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