Administrative Philanthropy Professional

4 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $108,000
Philanthropy Support Role

The successful candidate will play a pivotal part in delivering exceptional service to clients and grantees across the not-for-profit sector.

This key position within our Community Services team in Melbourne supports the administrative functions of the Philanthropy team, helping to deliver results-oriented support to charitable organisations.

Key Responsibilities
  • Coordinate and distribute documents for the Philanthropy Advisory Committee, take minutes, and maintain registers.
  • Manage grant administration following PAC, ensuring accurate records, reconciliations, and payments.
  • Provide administrative support for grant rounds using SmartyGrants and assist with year-end grant making processes.
  • Act as the first point of contact for enquiries from clients, charities, and stakeholders, managing emails and escalating where appropriate.
  • Support team meetings, strategy days, and events including logistics, preparation, and documentation.
  • Assist with promotional and marketing activities, disaster trust administration, and preparation of content for philanthropy initiatives.
  • Collaborate with internal teams in various forums, to support compliance, reporting, and continuous improvement.
Requirements
  • Strong organisational and administrative skills with excellent attention to detail.
  • Experience working with databases, CRMs, or grant management systems (SmartyGrants and Salesforce experience highly regarded).
  • Excellent communication skills, both written and verbal.
  • A team player with a collaborative approach and a continuous improvement mindset.
  • Ability to manage competing priorities while maintaining high accuracy.
  • Relevant administration qualifications/experience; exposure to philanthropy, trustees, or the Not-for-Profit sector highly regarded.
About Us

We are a leading trustee company established over 130 years ago. Our mission is to help individuals and families achieve their goals by providing expert guidance and support.

We offer a dynamic work environment that values flexibility, innovation, and teamwork. As a valued member of our team, you will have access to ongoing training and development opportunities to enhance your career.

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