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Office Administrator and Compliance Specialist

3 weeks ago

Canberra, ACT, Australia beBeeFacilities Full time $90,000 - $120,000
Job Title: Facilities And Security Manager

The successful candidate will oversee the facilities management of two offices and ensure compliance with security regulations. Key responsibilities include maintaining high standards in HVAC, plumbing, electrical systems, and general maintenance. Developing and implementing maintenance programs and schedules to avoid downtime and maximize the lifespan of company assets is also a critical aspect of the role.

About the Role:

This is an exciting opportunity for a skilled facilities manager to lead and supervise facilities and administrative staff, providing training, performance evaluations, and professional development. The ideal candidate will have proven experience in facilities management and security operations, ideally within the defence industry.

Key Responsibilities:
  1. Ensure that all facilities are maintained to a high standard, including HVAC, plumbing, electrical systems, tag & test, and general maintenance.
  2. Develop and implement maintenance programs and schedules to avoid downtime and maximise the lifespan of company assets.
  3. Manage operational budgets and resources, optimise processes to reduce costs, and support strategic goals through effective allocation of space, equipment and services.
  4. Manage relationships with suppliers and contractors, ensuring compliance with organisational standards and legal requirements.
  5. Manage access control systems, visitor management, and contractor compliance, ensuring secure handling of sensitive information and equipment.
  6. Ensure sensitive information is handled and protected in line with security protocols and government policies, using secure systems for managing clearance information.

Required Skills and Qualifications:

The ideal candidate will possess the following skills and qualifications:

  • Proven experience in facilities management and security operations, ideally within the Defence or a similarly regulated industry.
  • Knowledge of Australian Defence security regulations, including the Defence Industry Security Program (DISP), Defence Security Principles Framework (DSPF) and other Defence-specific security protocols and relevant legislation.
  • Experience in managing physical office spaces and coordinating maintenance and safety compliance.
  • Demonstrated ability to manage multiple tasks and projects effectively, with strong organisational and problem-solving skills.
  • Excellent communication and stakeholder management skills, with experience coordinating with external vendors and contractors.
  • Current or reinstatable Australian Defence security clearance (minimum NV1 level).

Benefits:

This role offers a range of benefits, including:

  • A competitive salary and benefits package.
  • The opportunity to work in a dynamic and collaborative environment.
  • Professional development and growth opportunities.

About You:

We are seeking a highly skilled and experienced facilities manager who is passionate about delivering excellent results and making a real impact in our organisation. If you are a motivated and organised individual with a keen eye for detail and a passion for facilities management, we would love to hear from you

What We Offer:

We offer a range of benefits and perks, including:

  • A competitive salary and benefits package.
  • The opportunity to work in a dynamic and collaborative environment.
  • Professional development and growth opportunities.

How to Apply:

To apply for this exciting opportunity, please submit your application, including your resume and a cover letter outlining your relevant experience and skills.