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Property Administrator Assistant

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000
Administrative Support Position

About the Role

This is a rare opportunity to join our client's team as an Administrative Support Professional. Based onsite at a shopping centre in south-west Sydney, you will work closely with the Centre Management team to provide high-quality administrative services.

Responsibilities

  • Distribute timely and accurate tenant rental invoices.
  • Process rental charges, reviews, and increases efficiently.
  • Collect rent and outgoings in a prompt manner.
  • Raise work orders for contractors upon instruction by the Facilities Manager and ensure compliance.
  • Process and approve supplier invoices for payment by the Financial Controller.
  • Coordinate and collect monthly retailer sales turnover/annual audited sales certificates and provide insightful commentary.
  • Collect tenant and contractor public liability insurance.
  • Provide general lease administration support to the Centre Management team.
  • Prepare comprehensive monthly reports with insightful commentary on variances to budget.
  • Maintain positive tenant and landlord relationships, professionally representing Centre Management.
  • Handle enquiries from tenants, customers, internal teams, and contractors effectively.

Requirements and Qualifications

  • A minimum of 2-3 years of administrative experience within the property sector.
  • Financial exposure and experience in the retail shopping centre industry are highly beneficial.
  • Intermediate computer skills.
  • Strong attention to detail.
  • Financial acumen, including proficiency in Excel and the ability to reconcile tenant accounts.
  • Participation in forecasting and the annual budgeting process.
  • Effective organisational skills.
  • Strong communication and customer service skills, with problem-solving ability.
  • Internal and external relationship management skills.
  • A Real Estate License or Certificate of Registration would be highly regarded.
  • Experience with lease administration systems, preferably Cirrus8.

Benefits and Opportunities

  • Work with an organisation that values personal development and growth as part of its culture.
  • Access to an Employee Assistance Program (EAP).
  • Gain exposure working alongside a highly experienced and respected Centre Manager in the shopping centre industry.
  • Direct contact and working relationships with clients and senior management.