Sydney Administrative Support Role

5 days ago

Sydney, New South Wales, Australia beBeeAdministration Full time $75,000

As an Administration Coordinator, you will be the vital link between our team and clients.

The Role
  • You will provide administrative support to Office Managers, Valuers, and Directors, ensuring seamless operations and excellent client service.
  • Prepare and proof property reports, letters, and other internal and external correspondence with meticulous attention to detail.
  • Manage incoming and outgoing calls and enquiries with professionalism and courtesy.
  • Meet and greet clients, book appointments, and manage diaries with a high level of organization and time management.
  • Set up valuation jobs efficiently and effectively.
  • Conduct searches (e.g., NSW Planning Portal, Title Searches) as required.
  • Data entry and updating internal database records with accuracy and speed.
  • Provide ad hoc admin support to the Office Manager as requested (e.g., invoicing, data entry).
The Ideal Candidate
  • Mature mindset with strong initiative and a proactive approach to work.
  • Knowledge of CRM systems, Microsoft Office (Word, Excel, Outlook), and MYOB is highly desirable.
  • Excellent written and verbal communication skills, with a highly professional demeanor.
  • Impeccable time management, organizational, and workflow management skills are essential.
  • Able to work autonomously without supervision, as well as in a team environment.
  • Top-notch personal presentation is crucial, as you will be meeting and greeting clients and representing the company.
  • A desire to progress into an office management, operational, or senior admin role long term is a plus.
What We Offer
  • A beautiful, spacious office based in the heart of Sydney CBD, close to public transport, cafes, and shops.
  • Training from experienced staff who are genuinely lovely and committed to helping you grow.
  • A Monday-to-Friday schedule, 9am to 5:30pm, with flexibility to work full-time or part-time hours.
  • The opportunity to work alongside a close-knit team led by down-to-earth Directors who value their staff.
  • A social team that participates in fun community events and fundraising initiatives.

This is an exciting new opportunity for a motivated individual to join our team.

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