Project Coordinator
3 weeks ago
We are seeking a highly motivated and organized Project Administrator to join our team in a hybrid office and site-based position. As a key member of our team, you will play a vital role in the coordination and administration of our construction projects.
Key Responsibilities
- Coordinate site access requirements with clients and ensure seamless communication.
- Assist with new starter onboarding, including organizing employment paperwork, medicals, and personal protective equipment.
- Arrange travel and accommodation bookings for site-based personnel, visitors, and contractors.
- Book training requirements and ensure training records are up-to-date in our Pronto system.
- Organize site requirements for construction projects, including risk assessments and site access paperwork.
- Maintain familiarity with ongoing projects to promptly direct inquiries to the relevant team member.
- Order site consumables and maintain spreadsheets for consumables as required.
- Typing of construction minutes as needed.
- Maintain weekly staff registers, including flights, rosters, and leave.
- Complete word processing, data entry, and assist with project reports as required.
- Ensure all documents are up-to-date within our electronic filing systems.
About You
- Over 5 years' experience in a similar role.
- Excellent written and verbal communication skills.
- Proficiency with MS365 applications, including Excel, Word, Outlook, and Sharepoint.
- Experience with Aconex Construction Management software or similar is highly advantageous.
- Excellent organizational and time management skills with the ability to work under pressure.
- Able to spend approximately 2-3 days per week on site in remote locations.
- Current driver's license.
If you are interested in this position or would like more information, please apply with your most recent CV via our online portal or contact us for a confidential discussion.
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