Contract Administrator Professional

24 hours ago

Perth, Western Australia beBeeAdministration Full time $80,000 - $105,000
Facilities Administration Opportunity

We are seeking a skilled Facilities Admin Officer to join our team in a permanent part-time position. This role involves managing customer and supplier contracts, supporting tender submissions, and ensuring smooth contract delivery.

About the Role
  • Key Responsibilities:
  • Manage customer and vendor contracts, including claims, payment schedules, invoicing, variations, and contract deliverables.
  • Assist with tender submissions for new customer contracts.
  • Coordinate and administer all tender and contract items, such as insurances, ISO certificates, council permits, and business licenses.
  • Invoice and progress claim according to contract terms.
  • Compile and submit contract KPI reports.
  • E nsure accurate and timely generation, receipt, maintenance, and processing of contract information and documentation.
  • Support General Managers and site managers with contract deliverables and review individual contract performance.
  • Produce regular and ad-hoc reports on contract status for management.
  • Contribute to service and contract delivery improvement.
  • Attend and minute contract meetings.
  • Support internal cost control and forecasting using applicable software packages.
  • Monitor customer invoicing according to contract terms.
  • Develop and maintain effective working relationships with contract suppliers, stakeholders, and team members.
  • Review and develop contract management systems and administrative procedures.
  • Lead and support a productive team by collaborating with colleagues.
  • Prepare company reports according to reporting cut-off dates.
  • Provide subcontract support and administration.
  • Escalate matters requiring management decisions or attention.
  • Maintain compliance with Fleetwood policies and procedures at all times.
About You
  • You have 3 years of experience in contract administration, preferably in hotel or facilities management sectors.
  • You possess excellent written and verbal communication skills, time management skills, and the ability to work under pressure.
  • You have advanced clerical and administrative skills, including sound analytical skills and accurate record-keeping.
  • You are proficient in Microsoft Office and have intermediate computer literacy.
  • You have a commitment to efficient and effective customer service delivery.
Why Work With Us
  • Join a values-led culture that emphasizes collaboration, integrity, accountability, zero harm, and growth through innovation.
  • Access opportunities for professional and career development across our group of companies.
  • Enjoy flexible work options that support your productivity and well-being.
  • Benefit from a fantastic salary package, including benefits and rewards.

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