Physician Examination Support Specialist
2 weeks ago
The Examinations Coordinator plays a pivotal role in facilitating the planning, logistics, and results release processes for Divisional Clinical Examination.
This key position requires coordination of administrative support for examination and committee processes as well as coordinating the involvement of other team members.
- Manage timelines, processes, communications, and documentation to support the delivery of examinations
- Provide secretariat support to the Divisional examination committees and examiner panels
- Arrange calibration/training sessions and provide support to committees, panels, examiners, Local Examination Organisers, hospital administrative staff, and external stakeholders involved in conducting Divisional assessments
- Maintain records of candidate details, applications, and results
- Manage candidate withdrawals, special considerations, and other requests as required
As an Examinations Coordinator, you will be responsible for:
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- Ensuring the timely completion of tasks and meeting deadlines
- Providing high-quality administrative support to the Divisional examination committees and examiner panels
- Developing and maintaining effective relationships with internal and external stakeholders
- Managing sensitive information and maintaining confidentiality
- Coordinating training sessions and supporting committees, panels, examiners, and external stakeholders
Our ideal candidate is a highly organized, detail-oriented individual with excellent interpersonal skills and the ability to build partnerships and work collaboratively with others to achieve shared objectives.
">They must possess relevant qualifications or an equivalent combination of relevant training and/or experience in administration, previous experience in an administrative support role in a busy, complex, customer-focused work environment, and a high degree of accuracy and attention to detail, including proofreading skills.
">To succeed in this role, you will need to be able to manage competing deadlines and high workloads without compromising quality and standards, and demonstrate a commitment to professional and ethical client service.
">The successful candidate will also have excellent written and oral communication skills, including the ability to deal with sensitive issues and enquiries, and to manage confidentiality.
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