Executive Support Specialist

1 week ago

Cairns, Queensland, Australia beBeeAdministration Full time $80,000 - $150,000

We're seeking a highly organized and detail-focused professional to join our team as an Office Coordinator. In this role, you will be responsible for providing administrative support to the team, scheduling meetings, booking travel, coordinating events, and managing meeting room bookings.

Responsibilities
  • Be the go-to person for running the office, providing admin support to the team members, scheduling appointments, arranging transportation, coordinating events, and overseeing meeting room reservations.
  • Assist with onboarding new employees and collaborate with other teams to meet business needs.
  • Support projects and reporting by preparing documents, reconciling expenses, and liaising with stakeholders to ensure tasks are completed efficiently.
Requirements and Qualifications
  • An experienced administrator (5+ years) with strong Microsoft Office skills and the ability to quickly learn new systems.
  • Highly organized, detail-oriented, and able to juggle multiple tasks while keeping priorities clear.
  • Friendly, proactive, and approachable, with excellent communication skills and a positive attitude.
  • A flexible team player who enjoys being at the center of the office, with some financial knowledge and interest in mentoring junior administrators.
Benefits
  • Flexible work arrangements, including alternative start/finish times, part-time, job-sharing, and hybrid work options.
  • Purchase up to 6 weeks additional annual leave per year.
  • Flex public holidays – swap Easter or other holidays for ones that suit you better.
  • Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities.

We foster a culture of equity, diversity, and inclusion – a safe and respectful workplace where everyone is invited to bring their whole selves to work using their unique talents, backgrounds, and expertise to create transformational outcomes for our clients.

We are committed to delivering sustainable legacies for generations to come through our unrivaled technical and digital expertise, a culture of equity, diversity, and inclusion, and a commitment to environmental, social, and governance priorities.

We provide a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also offer a robust global well-being program.

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