Executive Support Specialist

1 week ago

Cairns, Queensland, Australia beBeeAdministration Full time $80,000 - $150,000

We're seeking a highly organized and detail-focused professional to join our team as an Office Coordinator. In this role, you will be responsible for providing administrative support to the team, scheduling meetings, booking travel, coordinating events, and managing meeting room bookings.

Responsibilities
  • Be the go-to person for running the office, providing admin support to the team members, scheduling appointments, arranging transportation, coordinating events, and overseeing meeting room reservations.
  • Assist with onboarding new employees and collaborate with other teams to meet business needs.
  • Support projects and reporting by preparing documents, reconciling expenses, and liaising with stakeholders to ensure tasks are completed efficiently.
Requirements and Qualifications
  • An experienced administrator (5+ years) with strong Microsoft Office skills and the ability to quickly learn new systems.
  • Highly organized, detail-oriented, and able to juggle multiple tasks while keeping priorities clear.
  • Friendly, proactive, and approachable, with excellent communication skills and a positive attitude.
  • A flexible team player who enjoys being at the center of the office, with some financial knowledge and interest in mentoring junior administrators.
Benefits
  • Flexible work arrangements, including alternative start/finish times, part-time, job-sharing, and hybrid work options.
  • Purchase up to 6 weeks additional annual leave per year.
  • Flex public holidays – swap Easter or other holidays for ones that suit you better.
  • Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities.

We foster a culture of equity, diversity, and inclusion – a safe and respectful workplace where everyone is invited to bring their whole selves to work using their unique talents, backgrounds, and expertise to create transformational outcomes for our clients.

We are committed to delivering sustainable legacies for generations to come through our unrivaled technical and digital expertise, a culture of equity, diversity, and inclusion, and a commitment to environmental, social, and governance priorities.

We provide a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also offer a robust global well-being program.

  • Executive Assistant

    6 days ago

    Cairns, Queensland, Australia beBeeFinancial Full time $90,000 - $120,000

    Senior Leadership Support SpecialistThis role offers an exciting opportunity to provide high-level support to senior executives operating at the portfolio level of a large and complex financial services organisation.The successful candidate will be responsible for managing complex diaries, meetings and documentation for executive and board level...

  • Retail Planogram Execution Specialist

    1 week ago

    Cairns, Queensland, Australia beBeeField Full time $36,288 - $70,880

    Planogram Implementation SpecialistWe are seeking a reliable and detail-oriented individual to execute planograms/shelf layouts accurately and ensure correct ticketing. This is an exciting opportunity for someone with strong communication, organisational skills, and attention to detail.

  • Executive Support Officer

    2 weeks ago

    Cairns, Queensland, Australia Wuchopperen Health Service Limited Full time $95,536 - $100,748 per year

    Description Executive Support Officer Full Time | Permanent Based in Cairns Salary: Wuchopperen Health Service Limited Enterprise Agreement (2023) Administrative Grade 6 $95,536.81 – $100,748.57 per annum Wuchopperen Health Service 'Keeping Our Generations Growing Strong' Wuchopperen is a Community Controlled Aboriginal Health...

  • Chief Executive Officer Support Specialist

    2 weeks ago

    Cairns, Queensland, Australia beBeeSupport Full time $86,989 - $99,989

    Job Summary">">This role provides high-level executive and administrative support to a senior management team.">The ideal candidate will be proactive, highly organized, and able to thrive in a fast-paced environment.">">Main Responsibilities:">">Coordinate senior executive schedules while effectively prioritizing and managing administrative tasks.">Provide...

  • Executive Support Manager

    2 weeks ago

    Cairns, Queensland, Australia beBeeAdministration Full time $60,000 - $80,000

    Regional Administrator OpportunityThis position presents a chance to take on key administrative tasks, offering the opportunity to develop your skills and expertise in executive support. You will lead regional operations, manage a small team, and contribute to delivering business objectives with efficiency.Key Responsibilities:Lead and mentor administrative...

  • Dental Nurse/DA

    2 weeks ago

    Cairns, Queensland, Australia Cairns Specialist Dental Full time $104,000 - $130,878 per year

    We are seeking a DA/DA's to join our fabulous team here at Cairns Specialist Dental - QLDAre you dynamic, passionate, dedicated and have an open and happy personality? Would you enjoy working as a part of an incredible team of very friendly Professionals? Then you will love working with our team, they are simply the best.Proudly the Winner of the Employer of...

  • Administrative Support Specialist

    2 weeks ago

    Cairns, Queensland, Australia beBeeProjectSupport Full time $60,000 - $80,000

    Job Title:Administrative Support Specialist">This role provides administrative support to the project team ensuring timely performance and compliance with company requirements.The ideal candidate will be able to manage project administrative functions, liaise with stakeholders, monitor project progress, and prepare reports for internal and external...

  • Regional Support Coordinator

    2 weeks ago

    Cairns, Queensland, Australia beBeeExecutive Full time $60,000 - $80,000

    Job OpportunitySeeking a highly organised and proactive coordinator to deliver high-level executive support and lead a team of administrators in a busy government office in Cairns.This role is ideal for someone with strong executive support experience, excellent communication skills, and the ability to manage competing priorities in a fast-paced...

  • Airport Support Specialist

    7 days ago

    Cairns, Queensland, Australia beBeeCustomer Full time $57,873 - $85,492

    Job Title: Airport Support SpecialistWe are seeking an experienced and friendly Airport Support Specialist to join our team. As a key member of our airport operations team, you will be responsible for ensuring the smooth operation of our flights and providing exceptional customer service to our passengers.

  • Executive Assistant To Chief Executive Officer

    3 weeks ago

    Cairns, Queensland, Australia Cairns Regional Council Full time

    Executive Assistant – Chief Executive Officer Requisition Number: 807 Salary Range: $86,989.73 - $99,589.18 per annum Position Type: Full Time Permanent Location: Council Chambers, 119 – 145 Spence Street, Cairns Application Close Date: Sunday, 21 September 2025 at 11.30pm AEST Are you a proactive, highly organised professional with exceptional...