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AO4 Executive Support Specialist

3 weeks ago

Brisbane, Queensland, Australia beBee Careers Full time
Executive Assistant to the CFO

This is a temporary opportunity for an experienced AO4 Executive Assistant to provide high-level confidential executive, administrative, secretarial, and project support in a Brisbane CBD location.

Key Responsibilities:
  1. Screen and interpret telephone calls, redirecting enquiries to relevant areas as required.
  2. Manage and coordinate the electronic diary of the Chief Financial Officer (CFO).
  3. Prepare meeting agendas, minutes, briefs, and other documents to facilitate effective communication.
  4. Ensure compliance with the department's records management system, maintaining accurate and up-to-date records.
  5. Assist with processing invoices for payment through SAP, ensuring timely and accurate payments.
  6. Provide assistance with human resources requests, including forms, processes, and systems support.
  7. Coordinate and manage building access, identification cards, and systems access across the Finance Directorate, maintaining confidentiality and security protocols.
  8. Manage procurement activities, sourcing and acquiring goods and services as needed.
  9. Build strong relationships with officers at all levels within the department and with other public and private sector organisations.
  10. Work effectively as a team member to support and deliver projects and tasks, contributing to the achievement of strategic objectives.
Requirements:
  • Proven ability to provide high-level administrative support and services to a senior executive, demonstrating expertise and discretion.
  • Experience in successfully coordinating multiple activities within tight timeframes, prioritising tasks and managing competing demands.
  • Ability to build and sustain positive relationships with team members, stakeholders, senior management, and clients, communicating effectively and diplomatically.
  • High-level communication and interpersonal skills, with the ability to adapt to changing circumstances and priorities.
  • Experience with SAP is desirable, but not essential, as training will be provided.
About the Role:
  • Contract Type: TEMPORARY
  • Specialism: Government
  • Focus: Business Support – Executive Officers and Administration
  • Industry: Public Sector and Government
  • AUD58.02 - AUD63.59 per hour
  • Workplace Type: On-site
  • Experience Level: Associate
  • Location: Brisbane CBD

This role offers the opportunity to work on various projects, develop your skills and knowledge, and contribute to the achievement of organisational goals.