AO4 Executive Assistant

2 weeks ago

Brisbane, Queensland, Australia Robert Walters Full time

Join to apply for the AO4 Executive Assistant role at Robert Walters

Our client is seeking a highly competent AO4 Executive Assistant to join their team in Brisbane CBD. This role offers an exciting opportunity to provide high-level confidential executive, administrative, secretarial, and project support within the Finance Directorate. The successful candidate will be part of a dynamic team that provides strategic financial and accounting advice and services to the department's Executive Leadership Team and its divisions.

What You'll Do
  1. Screening and interpreting telephone calls and redirecting enquiries to appropriate areas.
  2. Managing and coordinating electronic diary of the CFO.
  3. Preparing meeting agendas and minutes, briefs, and other documents.
  4. Ensuring compliance with the department's records management system.
  5. Assisting the Finance Directorate by processing invoices for payment through SAP.
  6. Providing assistance with any human resources requests including forms, processes, and systems support.
  7. Coordinating and managing building access, identification cards, and systems access across the Finance Directorate.
  8. Managing the procurement activities of the office.
  9. Building strong relationships with officers at all levels within the department, and other public and private sector organisations.
  10. Working effectively as a member of a team to support and deliver projects and tasks.
What You Bring
  1. Proven ability to provide high-level administrative support and services to a senior executive within government.
  2. Experience in successfully coordinating multiple activities within tight timeframes.
  3. Ability to build and sustain positive relationships with team members, stakeholders, senior management, and clients.
  4. High-level communication and interpersonal skills.
  5. Experience with SAP would be desirable.
What's Next

Ready to make a real difference? Apply now for this exciting opportunity

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply, please click "Apply" or contact Brianna Brutnall on 07 3032 2286 or brianna.brutnall@robertwalters.com.au for a confidential discussion.

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