AO4 Executive Assistant

3 weeks ago

Brisbane, Queensland, Australia ROBERT WALTERS AUSTRALIA Full time

Our client is seeking a highly competent AO4 Executive Assistant to join their team in Brisbane CBD. This role offers an exciting opportunity to provide high-level confidential executive, administrative, secretarial, and project support within the Finance Directorate. The successful candidate will be part of a dynamic team that provides strategic financial and accounting advice and services to the department's Executive Leadership Team and its divisions.

What you'll do:
  1. Screen and interpret telephone calls, redirect enquiries to appropriate areas.
  2. Manage and coordinate the electronic diary of the CFO.
  3. Prepare meeting agendas, minutes, briefs, and other documents.
  4. Ensure compliance with the department's records management system.
  5. Assist the Finance Directorate by processing invoices for payment through SAP.
  6. Provide assistance with human resources requests, including forms, processes, and systems support.
  7. Coordinate and manage building access, identification cards, and systems access across the Finance Directorate.
  8. Manage procurement activities of the office.
  9. Build strong relationships with officers at all levels within the department and with other public and private sector organisations.
  10. Work effectively as a team member to support and deliver projects and tasks.
What you bring:
  1. Proven ability to provide high-level administrative support and services to a senior executive within government.
  2. Experience in successfully coordinating multiple activities within tight timeframes.
  3. Ability to build and sustain positive relationships with team members, stakeholders, senior management, and clients.
  4. High-level communication and interpersonal skills.
  5. Experience with SAP is desirable.
What's next:

Ready to make a real difference? Apply now for this exciting opportunity

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply, please click "Apply" or contact Brianna Brutnall at 07 3032 2286 or brianna.brutnall@robertwalters.com.au for a confidential discussion.

About the job
  • Contract Type: TEMPORARY
  • Specialism: Government
  • Focus: Business Support – Executive Officers and Administration
  • Industry: Public Sector and Government
  • Salary: AUD58.02 - AUD63.59 per hour
  • Workplace Type: On-site
  • Experience Level: Associate
  • Location: Brisbane CBD
  • Job Reference: 2063360/001
  • Date posted: 16 May 2025
  • Consultant: Brianna Brutnall
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