Administrative Support Specialist

2 weeks ago

Hobart, Tasmania, Australia beBeeAdministration Full time $60,000 - $80,000

Job Title: Administrative Coordinator

">About the Role

This is a 6 month, fixed term opportunity based in our Hobart office. The primary responsibility is to deliver effective support services to the Tasmania team.

  • Provide high level administration support to the Regional manager and the regional team
  • Greet visitors, answer incoming phone calls and manage general office inbox
  • Support Project Managers with various tasks
  • Assist with fleet management where necessary
  • Coordinate and book travel and accommodation when required
  • Coordinate freight of equipment to interstate offices and sites; or arrange hire of equipment when required
  • Process quotes and maintain the ERP system
  • Process purchase orders, supplier invoices and credit card transactions;
  • Complete special projects by organising and coordinating information and requirements;
  • Assist with on-boarding of new employees
  • Contribute to team effort by performing ad hoc tasks as needed
  • Office housekeeping and general tasks to support the office and region
Key Skills and Qualifications

To be successful in this role you will possess the following skills and experience:

  • At least 2 years of administration experience
  • Experience with financial/accounting systems and methodology would be desirable
  • Excellent communication skills - written and verbal with the ability to develop relationships with key stakeholders internally and externally
  • Excellent team playing skills and pro-active attitude
  • Demonstrated experience in an Administration role
  • Strong skills in Microsoft Office package: Outlook, Excel and Word.
  • Competency in accounting software data entry: invoicing, job costing and procuring
  • Ability to manage large volumes of concurring documents and prioritise accordingly
  • Ability to maintain accurate record keeping and timely processing of records
Our Company Culture

We value providing a diverse and inclusive workplace where every individual is treated with dignity and respect. We are an Equal Opportunity employer and all qualified applicants will receive consideration for employment regardless of their race, cultural background, ethnicity, national origin, ability/disability, gender identity, sexual orientation, spirituality or religion.

We respect and honour Aboriginal and Torres Strait Islander Elders past, present and future. We acknowledge the stories, traditions and living cultures of Aboriginal and Torres Strait Islander peoples on this land and commit to building a brighter future together.

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