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Executive Assistant/Project Coordinator

2 months ago

Sydney, New South Wales, Australia Korn Ferry Full time
{"title": "Executive Assistant/Project Coordinator", "description": "Unlock Your Potential

At Korn Ferry, we're committed to helping our clients achieve their goals. As an Executive Assistant/Project Coordinator, you'll play a critical role in supporting our Senior Client Partner and Principal in our Technology practice.

This role involves providing project coordination and administrative support, including monitoring processes, ensuring completion of internal and external documentation, and attaching required documentation to relevant internal systems.

Key Responsibilities:

  • Client Liaison: Build strong relationships with high-level executives and their support teams, ensuring a good working relationship throughout the project.
  • Financial Management: Review and approve monthly client billing invoices, monitor accounts receivable aging detail, and assist in timely account collections.
  • Proposal Development: Draft proposals, position specifications, and candidate resumes in coordination with other EAs and consultants/associates.
  • Communication: Prepare and edit Pitch Decks and proposals in PowerPoint, and produce written responses to resumes and phone contacts.
  • Reporting: Review all reports from accounting to ensure accuracy and request corrections when necessary.
  • Support: Provide periodic backup telephone/admin support for other Admins, consultants during absences.
  • Call Management: Manage a high volume and variety of calls from clients, candidates, business development contacts, and job seekers.

Requirements:

  • Education: Degree level or equivalent qualifications/experience in the EA/administration field.
  • Technical Skills: Excellent PowerPoint skills, high proficiency in the Microsoft Office suite (Outlook, Word, and Excel).
  • Experience: Five plus years of relevant experience supporting leaders and senior professionals within a Professional Services firm.
  • Personal Qualities: High degree of professionalism and competence, strong work ethic, and sense of personal and professional integrity.
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