Executive Assistant

4 weeks ago

Sydney, New South Wales, Australia Boutique Consulting Full time
Job Title: Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our CEO.

About the Role

This is a unique opportunity to work closely with a dynamic CEO in a fast-paced, growing company. As the Senior Executive Assistant, you will be involved in every aspect of the business, taking the lead and working at a fast pace to become the strategic partner the CEO needs.

Key Responsibilities
  • Provide administrative support to the CEO, managing communications, including letters, memos, reports, emails, and phone calls.
  • Coordinate and prioritize meetings, ensuring seamless calendar management without conflicts.
  • Organize and coordinate Senior Management Team meetings in collaboration with the CEO.
  • Prepare, draft, and format documents, such as correspondence, submissions, and reports.
  • Arrange and manage travel logistics, including booking flights, accommodation, transportation, and handling expenses.
  • Serve as the key liaison between the CEO and the Senior Management Team to ensure smooth coordination and follow-up on daily matters.
  • Evaluate incoming inquiries directed to the CEO, determine the best course of action, and support effective decision-making.
  • Uphold confidentiality and discretion when dealing with sensitive information and business matters.
  • Plan and manage events, including the annual Christmas function, and provide assistance with other event arrangements as required.
  • Supervise the Receptionist, ensuring an optimal experience for ESR Australia and external visitors.
  • Support ad-hoc projects as needed.
Requirements
  • Extensive experience as an Executive Assistant, providing support to senior executives and teams in high-pressure, fast-moving environments.
  • A proactive problem-solver with excellent written and verbal communication skills.
  • Impeccable attention to detail and precision in all tasks.
  • Strong organisational and time management abilities, adept at juggling multiple projects simultaneously while meeting deadlines.
  • Competent in conducting research, analysing information, and preparing concise summaries or reports on behalf of the CEO.
  • Proven capacity to build and nurture relationships with internal and external stakeholders, fostering collaborative working environments.
  • Proficient in Microsoft Office and other productivity tools, with the ability to quickly adapt to new software and systems.
  • Flexible and adaptable, able to manage shifting priorities with ease.
  • A supportive team player, always willing to lend a helping hand.
What We Offer
  • A competitive salary plus bonus's and perks.
  • Flexibility to work from home 2 days a week after probation.
  • A collaborative, innovative culture that values teamwork and innovation.
  • A role that can make you're own and take on projects and responsibilities outside the traditional scope.

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