Office Support Specialist

2 weeks ago

Canberra, ACT, Australia beBeeAdministrative Full time $60,000 - $95,000

Proximity is a leading provider of integrated consulting services to government entities and large organisations.

We are seeking an early career professional to join our team based in Barton, Canberra.

This role plays a pivotal part in managing day-to-day office operations while providing high-level executive support to our leaders.

The successful candidate will contribute to the effective delivery of our business operations and broader Organisational Ambition Plan.

This position works closely with our Executive Officer and CEO to ensure seamless coordination of business services and an exceptional workplace experience for our team.

This is a fast-paced, hands-on position where you'll be part of a small team supporting a change to our organisation.

  • Provide high-level calendar management and prioritisation support to our leadership
  • Create and format professional documents using MS Office suite
  • Manage sensitive matters with professionalism and integrity
  • Oversee day-to-day office functions, including supplies and general upkeep
  • Act as Fire and Disaster Prevention Officer, manage inspections/reporting, and take initiative on ad-hoc projects

As a Proximity team member, your role is that of a trusted sidekick helping our clients' teams succeed by embracing commercial law issues and knowing how to be helpful in the context of public sector environment.

We're looking for people who live our Values. People who are:

- Tenacious: A can-do attitude, results-driven and dedicated to delivery
- Solution oriented: Think beyond immediate questions and challenges and produce comprehensive solutions
- Client-first: Relationships matter. Listen, anticipate client needs
- Team players: Collegiate, share knowledge and build confidence in others Adaptable: Work through ambiguity or uncertainty

To succeed in this role, you will need:

  • Minimum 5 Years' Experience in a similar office management or executive support role within a corporate or professional services environment
  • Advanced MS Office Skills - Confident using Word, Excel, Outlook, and PowerPoint to create high-quality documents, presentations, and reports
  • Strong Organisational & Time Management Abilities - Proven ability to manage multiple tasks, priorities, and schedules with minimal supervision
  • Professional Communication Skills - Clear, concise, and professional written and verbal communication, with a customer-focused mindset
  • Team player with Initiative Australian Government Security Clearance, or the ability to obtain one

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