Administrative Support Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministration Full time $65 - $85

At BD, our team is passionate about creating transformative solutions that turn dreams into possibilities. As our new Receptionist and Administration Assistant, you'll play a vital role in maintaining the front office reception and ensuring the workplace health and safety function runs smoothly.

  • Plan and coordinate general office administrative procedures and systems:
    • Business Cards - draft, proof, and obtain approvals while meeting branding requirements
    • New Hires - order lapel badges and desk name plaques as required
    • Procurement support - raise POs, code POs, and manage invoices
    • Update site as needed
    • New hire onboarding - associate photos, IDs, name plates
  • Maintain office cleanliness, including kitchens, stationary storage area, and coffee machines
  • Check and re-order consumables to ensure cost-effective levels and volumes
  • Assist the Office Manager with ad-hoc requests as directed
  • Maintain the most cost-effective efficient level of office suppliers
  • Ensure kitchen areas are tidy and well-stocked, including milk deliveries and orders
  • Keep printing areas stocked with consumables and paper stock, and clear benches of rubbish
  • Work closely with the Office Manager to maintain service levels, highlighting areas of concern
  • Code, check, and validate all invoices for the office/facilities, seeking approval from the Office Manager
  • Clean automated coffee machines daily, following cleaning requirements
  • Ensure office meeting rooms are tidy and ready for use at any time
  • Maintain the office maintenance register for facilities issues
  • Assist with company events, set up meeting rooms, and catering
  • Report facility-related issues to the Office Manager and provide assistance to associates for courier services

**Workplace Health & Safety:**

First aid responsibilities include:

  • Maintaining first aider training registers and sending reminders when training is due
  • Recruiting new first aiders to ensure coverage
  • Notifying payroll of first aid allowances
  • Retaining First Aid treatment records
  • Checking and maintaining first aid kit contents
  • Maintaining defibrillators - battery and pads within expiry
  • Sending vehicle and home first aid kits to new associates

BD is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate based on protected status.

For more information about us, visit our website.

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