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Retail Facilities Operations Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBeeFacilities Full time $65,000 - $70,000
Assistant Facilities Manager Job

The Assistant Facilities Manager plays a vital role in ensuring the smooth operation of multiple retail locations.

This role involves coordinating maintenance activities, managing vendor relationships, monitoring building systems, and promoting a positive customer and employee environment.

The Assistant Facilities Manager is responsible for supporting daily operations and implementing facilities initiatives in a fast-paced retail setting.

Some key responsibilities include:

  • Managing day-to-day facilities operations to ensure all locations are safe, clean, and fully functional.
  • Coordinating with vendors and service providers for maintenance, cleaning, security, waste management, landscaping, and repairs.
  • Conducting regular site inspections to identify and resolve maintenance needs, safety hazards, or compliance issues.
  • Supporting preventive and corrective maintenance schedules for all building systems (HVAC, electrical, plumbing, fire and life safety).
  • Tracking and reporting on facilities issues, work orders, and resolution status using facilities management software or ticketing systems.
  • Assisting with budget monitoring and invoice processing for facilities-related expenses.
  • Supporting the execution of minor fit-out, renovation, or repair projects under the supervision of the Facilities Manager.
  • Ensuring compliance with regulatory requirements and company policies for health, safety, and security.
  • Managing building access systems, alarms, and other security protocols.
  • Providing logistical support for store openings, closings, and relocations as required.
  • Responding to facilities-related emergencies or urgent requests, occasionally outside regular business hours.
  • Maintaining accurate records of maintenance activity, equipment manuals, and vendor contacts.

To be successful in this role, you will need:

  • A Bachelor's degree or equivalent experience in Facilities Management, Engineering, Building Services, or a related field.
  • 2+ years of experience in facilities management, retail operations, or a related field.
  • An understanding of building maintenance, cleaning standards, and safety regulations.
  • Strong organizational skills, attention to detail, and ability to multitask in a dynamic environment.
  • Good communication and customer service skills.
  • Proficiency in MS Office; experience with facilities management systems is an advantage.
  • The ability to travel between store locations as required.
  • A willingness to respond to emergency situations outside of normal business hours.
  • Professional certifications (e.g., FMP, OSHA 30) are a plus.