Administrative Support Specialist

1 week ago

Brisbane, Queensland, Australia beBeeReception Full time $60 - $80
Job Title

We are seeking a highly motivated and organized individual to fill the role of Office Receptionist.

This is a full-time position that requires handling telephone calls and enquiries, meeting and greeting visitors, coordinating postage and couriers, and facilitating resources, meetings, and room bookings.

The ideal candidate will possess excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment.

  • Front desk reception during business hours
  • Answer all incoming telephone calls in a timely and professional manner
  • Greet all visitors to the office in a courteous, pleasant, and helpful manner
  • Assist with coordination of building maintenance when required, security cards, vehicle parking, and logging of issues
  • Undertake general receptionist duties and assist staff with general enquiries
  • Coordinate meeting room reservations, resource bookings such as Teams conferences, and arrange for catering for meetings as appropriate
  • Ordering of stationery, consumables, and kitchen supplies, maintaining sufficient stock
  • Arrange for the service and maintenance of office assets (printers, coffee machine) as required
  • Process incoming and outgoing postage and courier bookings
  • E nsure reception and administration area, kitchen, and meeting rooms are kept clean and presentable
  • Assist with word processing, formatting, and production of documents, copying, and binding of proposals, reports as required
  • Assist with expense management, reconciliation, and travel arrangements when required
  • Understand the importance of confidentiality and discretion
  • Assist with the coordination of events and functions as required
  • Contribute to proposal and bid development to support business development activities, including preparing proposal material as required

The successful candidate will have strong organizational skills, attention to detail, and the ability to multitask in a dynamic environment.

Requirements
  • Customer service background (retail/hospitality) also highly regarded
  • Commitment to Occupational Health and Safety (basic First Aid and Fire Warden training will be provided if required)
  • Self-motivated, able to work with limited supervision
  • Immaculate phone and personal presentation skills, friendly and tidy work practices
  • BASIC TO INTERMEDIATE COMPETENCY WITH MS OFFICE (WORD, EXCEL, OUTLOOK)
  • Ability to multi-task and prioritise work under pressure

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