Project Documentation Coordinator

1 day ago

Newcastle, New South Wales, Australia beBeeDocumentControl Full time $80,000 - $110,000
Job Title:

A Document Control Specialist plays a crucial role in maintaining the accuracy and compliance of project documentation packages.

Key Responsibilities:
  • Develop and implement document control processes to ensure version control, storage, and retrieval processes are followed.
  • Maintain and organise document repositories in Microsoft SharePoint, including setting up and managing site permissions.
  • Coordinate and compile product Verification Dossiers for local and regulatory compliance, checking every page for accuracy and completeness.
  • Review and update Quality Management documentation to ensure compliance and relevance.
  • Support inspections, non-conformance reporting, root cause analysis, and reporting requirements.
  • Assist in documenting procedures and policies, arranging meetings, noting minutes, and distributing them as required.
  • Provide administrative support to teams, including procurement assistance for project components.
  • Actively contribute to building a strong safety, environmental, and quality culture across the business.
About You:
  • Proven experience in document control within engineering, construction, or manufacturing.
  • Advanced Microsoft 365 skills and strong SharePoint experience.
  • Experience with Quality Management Systems, ideally ISO 9001.
  • Excellent attention to detail, organisational skills, and time management.
  • A collaborative approach to working with cross-functional teams.
  • An interest in learning new tools, including AI, to improve productivity.

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