Part-Time Invoice Processing Coordinator

7 days ago

Sydney, New South Wales, Australia beBeeInvoice Full time $60,000 - $85,000
Job Overview

We are seeking a skilled professional to fill the role of Invoice Processing Coordinator on a part-time basis.

This position is responsible for managing the end-to-end invoice processing lifecycle, including purchase order requisitions, invoice approvals, and system entries. The successful candidate will ensure accurate allocation of costs, compliance with financial policies, and timely vendor payments, supporting operational efficiency across the business.

The Invoice Processing Coordinator will work closely with Team Assistants to:

Key Responsibilities
  • Verify all requirements for new purchase order requests and submit for approval via IPOS.
  • Forward approved purchase order documents to requestors and ensure correct coding.
  • Direct invoices to appropriate approvers and receipt them against purchase orders in IPOS.
  • Perform purchase order reconciliations and resolve discrepancies.
  • General ad hoc duties around purchase order and invoicing internally.
  • Validate tax invoices and perform 3-way matching with purchase orders and goods received.
  • Process payments, credit notes, and urgent transfers in compliance with financial controls.
Requirements

The ideal candidate will possess excellent communication skills, a passion for accuracy, and thrive in a fast-paced environment. They will be driven to contribute to a dynamic team.

To succeed in this role, the candidate will have:

  • Proficiency in MS Office (Excel, Outlook, Word).
  • Strong attention to detail and ability to work autonomously.
  • Discretion and maturity in handling confidential financial information.

Desirable experience includes familiarity with IPOS or similar invoice processing systems and vendor onboarding and contract workflows.

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