Supporting Operations Manager

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministration Full time $50,000 - $80,000

Strata Management Assistant Job Description

As a Strata Management Assistant, you will play a vital role in supporting our team of strata managers. Your primary responsibility will be to provide administrative support to ensure the smooth operation of our strata services.

Job Responsibilities:

  • Provide exceptional administrative support to strata managers, including drafting and distributing meeting notices and minutes according to legislation.
  • Prepare and collate documentation for meetings, ensuring all necessary information is accurately recorded.
  • Process and submit owner requests to committees, maintaining clear communication with clients and contractors.
  • Offer telephone and reception support, providing a positive first impression for our clients.
  • Perform data entry and maintain records manually and electronically, ensuring accurate and up-to-date information.
  • Produce high-quality correspondence and documents, representing our company's professionalism.

Requirements:

  • A minimum of two years of administration and/or customer service experience, preferably in real estate, banking, finance, insurance, or other professional services industry.
  • Excellent time management skills, including the ability to multitask effectively and prioritize tasks accordingly.
  • Professional written and verbal communication skills, enabling effective collaboration with colleagues and external stakeholders.
  • A positive attitude and willingness to learn, embracing new challenges and opportunities for growth.
  • Ability to work independently and as part of a close-knit team, fostering a culture of collaboration and mutual respect.
  • High attention to detail, ensuring accuracy and quality in all aspects of your work.
  • Intermediate computer skills in Microsoft Outlook, Word, and Excel, with a willingness to learn and adapt to new technologies.
  • Customer service focus, prioritizing client satisfaction and delivering exceptional results.
  • Ability to meet challenges with calmness and resilience, maintaining a professional demeanor under pressure.

What We Offer:

At PICA Group, we value diversity and encourage a speak-up culture where our people bring their whole selves to work, enhancing community living for all.

Our Mission:

We strive to deliver professional and personal service, taking pride in every aspect of our work. Our continued growth has led us to focus on supporting our strata managers with top-notch administrative assistance.

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