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Executive Assistant to Fleet and Procurement President

2 months ago

City Of Moonee Valley, Australia Linfox Full time

About the Role:

Linfox is seeking a highly organized and initiative-taking individual to join our team as an Executive Assistant to the President of Fleet and Procurement. This is a unique opportunity to work closely with senior leadership and contribute to the success of our organization.

Key Responsibilities:

  • Function as the primary point of contact for the President of Fleet and Procurement, efficiently handling and prioritizing urgent matters to ensure the optimal use of their time.
  • Manage complex and changing diaries, including scheduling, negotiating appointments and meetings to ensure competing demands are effectively managed.
  • Handle travel management and itinerary planning.
  • Identify opportunities for continuous improvement to streamline the effectiveness of administrative activities in the Fleet and Procurement Business Unit.
  • Take charge of events and special projects, creating impactful PowerPoint presentations, special reports, documents, and agenda materials.
  • Manage, prepare, and review high-level complex communications, ensuring accuracy and timeliness to meet business requirements.
  • Assist in the coordination of cyclical people processes, such as scheduling performance review meetings, management of excess annual leave, etc.

Requirements:

  • Proven experience as an Executive Assistant/Project Coordinator or similar role supporting high-level executives – minimum 10+ years desirable.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Exceptional communication skills, both written and verbal, for clear and concise interactions with internal and external stakeholders.
  • Strong research and analytical abilities to provide valuable insights to aid decision-making processes.
  • Proficiency in MS Office, particularly in creating engaging PowerPoint presentations.
  • Ability to adapt quickly to changing priorities and work well under pressure.

About Linfox:

Linfox is a leading logistics company that believes in creating an inclusive workplace where people can perform at their best. We welcome and encourage applications from people of all backgrounds and cultures, ages, religions, abilities, gender identities, and sexual orientations.