Event Fundraising Assistant

1 week ago

Melbourne, Victoria, Australia beBeeDevelopment Full time $80,583 - $106,833
Project Coordinator for Philanthropy and Events

We are seeking a highly skilled Project Coordinator to support the achievement of strategic philanthropic, engagement and event related outcomes.

You will be responsible for providing efficient and professional administrative support in day-to-day activities including managing diaries, monitoring correspondence and drafting communications, coordinating meetings and supporting the planning and delivery of stakeholder events and engagement initiatives.

Main Responsibilities:

  • Monitoring the schedule of senior staff to ensure timely provision of support and/or information, and facilitating meetings and visits with donors and stakeholders by liaising with NGV staff and external contacts.
  • Assisting with engagement activities for major donors and prospects by coordinating bespoke events, diarising and facilitating gifts or communications to mark donor milestones and generating unique outputs to support relationship development.
  • Supporting senior staff to carefully monitor and maintain systems for reconciling expenses, completing compliance documents such as hospitality forms and registers, as well as supporting teams with activities relating to departmental budgets.
  • Working closely with teams on the delivery of international fundraising initiatives such as the NGV Curatorial Tours and American Friends program by helping to plan and implement logistics and associated admin and event related activities.
  • Assisting colleagues to update and maintain stakeholder details and undertake other data related activities through the CRM database, Tessitura, in accordance with Information Management policies and procedures.

Requirements:

To be successful, you will have a relevant tertiary qualification and good knowledge and skills in office administration. You will have experience with MS Office products, including MS Word, Excel, PowerPoint and Project, and Adobe Suite, coupled with the ability to manage appointments and schedules, handle and prioritise telephone calls and complex correspondence, and organise files and information.

Prior experience with Tessitura would be advantageous.

About Us:

We are a dynamic team committed to delivering exceptional results. Our work environment is collaborative and supportive, offering opportunities for growth and development.

What We Offer:

A competitive salary package, flexible working arrangements, and a comprehensive training program to help you achieve your goals.

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