School Finance Coordinator

4 days ago

Cairns, Queensland, Australia beBeeAdministration Full time $60,000 - $75,000
Administration Officer Role

We are seeking an experienced Administration Officer to join our team at Whitfield State School. The successful candidate will be responsible for providing administrative support to the school's finance and facilities operations.

  • Manage accounts payable and receivable, student accounts, debt collection, procurement, and financial reporting.
  • Assist with contractor coordination, maintenance scheduling, and asset management.
  • Support tuckshop operations, supervise grounds and cleaning staff, and contribute to continuous improvement in processes related to finance, facilities, and school resource management.

This role is ideal for a proactive individual who thrives in a fast-paced environment and is committed to supporting the financial and operational functions that keep our school running smoothly.

About the School

  • Whitfield State School is a vibrant and inclusive primary school located in Cairns, surrounded by stunning natural environments.
  • We deliver high-quality education in a safe and caring setting, underpinned by our motto Each Striving for the Peak.

About the Role

  • As the Administration Officer, you will play a key role in supporting the financial and facilities operations of the school.
  • You will bring strong experience with school finance systems, particularly One School, and demonstrate excellent organisation, time management, and problem-solving skills.

Your Responsibilities

  • Complete financial tasks in accordance with departmental policy and procedures.
  • Provide financial reports to cost centre owners.
  • Undertake procurement of consumables and assets.
  • Assist Business Manager with the day-to-day supervision of financial activities and tuckshop including staff and operations.
  • Liaise with and schedule external contractors.
  • Schedule and manage maintenance activities.
  • Implement and monitor process and policy for the issue of school keys to staff, hirers and community users.
  • Maintain buildings and grounds, and procure furniture and fittings.
  • Manage Work Area Access Permits (WAAP) for all contractors on school grounds.
  • Assist in identifying and implementing process improvement opportunities.
  • Identify maintenance requirements in accordance with Maintenance Assessment Report and school needs.
  • Assist the Business Manager with the day-to-day supervision and management of grounds and cleaning staff by providing support, sharing learning and demonstrating personal integrity.

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