Corporate Legal Support Specialist

7 days ago


Melbourne, Victoria, Australia Herbert Smith Freehills Full time

About Herbert Smith Freehills

We are a leading global law firm that advises numerous high-profile organizations worldwide. Our diverse team of professionals operates across multiple regions, providing premium legal services and fostering a collaborative environment.

The Opportunity

Our Melbourne Technology, Media, and Telecommunications team is seeking an experienced and skilled Legal Assistant to join our corporate team. As a key support member, you will provide administrative assistance to our Partner Katherine Gregor and team of senior lawyers.

Key Responsibilities

  • Manage billing processes for your direct team with attention to detail.
  • Coordinate Partner internal and external appointments efficiently.
  • Assist with meeting preparation and coordination.
  • Manage the travel arrangements for Partner and team members.
  • Coach and mentor team Administrative Assistants.
  • Assist with document creation, editing, and finalization.
  • Liaise with clients and internal stakeholders via phone, email, or in-person using a professional and personable approach.
  • Coordinate and manage various responsibilities and deliverables.

Requirements

To succeed in this role, you will be an experienced Legal Assistant (Secretary) with a proactive approach to delivering work, strong attention to detail, and excellent organizational skills. You will also have:

  • A minimum of 2 years' experience as a Legal Assistant (Secretary).
  • Previous experience in diary management is essential.
  • Ability to anticipate Partner requirements to reduce administrative time.
  • Strong matter management and billing experience (Aderant Expert) is essential.
  • Ability to think on your feet and adapt to a fast-paced environment.
  • Strong time management and organizational skills.
  • Sound understanding of Microsoft Office Suite.
  • Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

About Us

At Herbert Smith Freehills, we value diversity, inclusivity, and employee well-being. We strive to create a safe and supportive work environment where our people can thrive and grow. We recognize that our success depends on the skills, knowledge, and ideas of our people, and we offer opportunities for learning and growth.

What We Offer

We provide a range of benefits, including opportunities for learning and development, flexible working arrangements, and a holistic wellbeing program. We also offer a competitive salary and benefits package, as well as opportunities for career advancement.

Application Information

We welcome applications from individuals of diverse backgrounds and experiences. If you are a motivated and experienced Legal Assistant looking for a new challenge, please submit your application.



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