Executive Officer

1 week ago

Brisbane, Queensland, Australia Randstad Full time
Job Title: Executive Officer

Are you a highly organized and detail-oriented individual with a passion for providing exceptional support to senior leaders? We are seeking an experienced Executive Officer to join our team at Randstad.

Key Responsibilities:
  • Manage and coordinate all meeting and diary appointments for the Deputy Director-General, ensuring seamless communication and effective time management.
  • Prepare and distribute meeting papers, briefs, and agendas, ensuring the DDG is comprehensively briefed and prepared for high-level meetings and forums.
  • Conduct research and collate detailed information to support the DDG in preparing for high-level meetings and forums.
  • Review and manage work priorities and deadlines within the office on a daily basis, ensuring timely completion of tasks and projects.
  • Provide secretariat support for the Leadership Team and other meetings and committees, including preparing, collating, and distributing agendas, papers, and minutes.
  • Coordinate and assist with the development, registration, and finalization of briefing notes, correspondence, and submissions, ensuring a high level of quality, accuracy, and timeliness.
  • Manage administrative support activities for the business areas, including financial, procurement, administrative, and human resource issues, travel and itinerary arrangements, asset management, telecommunications, office equipment, and corporate card reconciliations.
  • Develop and implement a records management system, including electronic filing systems and physical records, to ensure efficient and secure storage and retrieval of documents.
Requirements:
  • Relevant executive assistant experience, with a strong understanding of business operations and administrative procedures.
  • Public sector experience is highly desirable, but not essential.
What We Offer:
  • A competitive hourly rate of $71.83, plus superannuation.
  • An initial contract until 31/01/2025, with potential for extension.
  • A Brisbane CBD location, offering easy access to public transportation and amenities.

If you are a motivated and organized individual with a passion for providing exceptional support to senior leaders, we encourage you to apply for this exciting opportunity.

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