Building Operations Coordinator

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $45,000 - $65,000

About Noosa's Own Building:

We are seeking a highly skilled and proactive Administrative Assistant & Project Coordinator to join our team.

This is a Monday to Friday, sole office position, offering plenty of variety and dynamism in day-to-day responsibilities of supporting both business operations and renovation projects.

Our ideal candidate will work closely with the business owner and builder to help manage projects, maintain smooth office functionality, support the trades team, and ensure high level of communication with clients and suppliers.

Main Responsibilities

  • Renovation Project Assistance: provide support across multiple projects, scheduling, quotes and contracts, staff client contractor communication
  • Personal Assistant Tasks: Support the business owner in staying across workload, client quote follow-ups, diary management
  • Office Administration Management: Oversee day-to-day office operations and systems, general administrative tasks, HR new staff onboarding coordination
  • Accounts Support: Project progress invoices, support to bookkeeper for payroll, basic accounts receivable duties

Requirements

  • Previous experience in building industry desirable but not essential
  • Excellent client service and communication skills – both written and verbal
  • Strong administrative organisational abilities
  • Ability to manage multiple tasks and adapt to shifting priorities
  • Familiarity with MYOB or similar accounting software preferred
  • Experience in general office management
  • Professional positive proactive attitude

Benefits

  • A supportive close-knit team environment
  • Discussing desired regular hours across Monday - Friday
  • A dynamic role where no two days are the same
  • Competitive salary based on experience

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