Exhibition Development Coordinator

3 days ago

Canberra, ACT, Australia beBeeAdministrative Full time $59,667 - $86,668
Job Description

The Exhibitions Administrative Officer is a critical role that supports the effective operation of the Exhibitions Business Unit.

This position provides high-quality administrative and operational support, ensuring smooth workflows across the team. It underpins the work of Managers and Coordinators by managing documentation, scheduling, financial processing, and team coordination.

While primarily focused on administration, the role supports activities across the exhibition lifecycle, from early planning and scheduling through to logistics, documentation, delivery, and project closure. By coordinating these elements and working closely with project managers, the position ensures smooth processes, accurate records, and effective delivery of exhibitions.

Key Responsibilities:

  • Provide efficient administrative support to the Exhibitions Business Unit, including coordinating meeting schedules, preparing agendas, taking and distributing minutes, and tracking actions.
  • Manage and maintain accurate administrative systems, including filing, document version control, records management, and correspondence tracking.
  • Assist with procurement processes, including raising purchase orders, monitoring expenditure, processing invoices, and maintaining simple budget spreadsheets in line with APS requirements.
  • Support the preparation and maintenance of exhibition schedules, timelines, risk registers, and reporting templates, ensuring information is accurate and up-to-date.
  • Coordinate operational tasks that support exhibition delivery, supporting the development of gallery schedules, organizing contractors, and facilitating access for visitors and stakeholders.
  • Assist with the logistics of exhibitions and activations by liaising with internal teams, contractors, and stakeholders to ensure smooth delivery.
  • Contribute to post-exhibition evaluation by assisting with reporting and documentation.
  • Provide administrative and logistical support for visiting contractors, artists, community representatives, and other stakeholders, including travel arrangements for external stakeholders and NMA staff traveling for exhibition programs.
  • Contribute to a positive team culture by providing flexible support to meet shifting Business Unit priorities.
Required Skills and Qualifications

Essential:

  • Demonstrated administrative experience in a fast-paced office environment, preferably within a cultural institution or public sector.
  • Strong organizational skills with the ability to manage competing priorities, coordinate schedules, and maintain accurate records.
  • Confidence in using administrative systems, financial processing tools, and Microsoft Office applications (Outlook, Excel, Word).
  • Attention to detail and a proactive approach to problem-solving, with the ability to identify and escalate issues as needed.
  • Strong written and verbal communication skills, including the ability to draft clear meeting notes, correspondence, and reports.
  • Ability to work collaboratively as part of a multidisciplinary team, building productive relationships with internal and external stakeholders.
  • A commitment to inclusive, respectful, and culturally safe practices, particularly in relation to First Nations engagement and community partnerships.
Eligibility

To be eligible to apply for this vacancy, applicants must:

  • Be an Australian citizen.
  • Undergo a number of pre-employment checks, including a police record check.

  • Exhibition Programme Coordinator

    4 days ago

    Canberra, ACT, Australia beBeeCurator Full time $95,987 - $110,489

    Exhibition Coordinator RoleThe Australian National University's Drill Hall Gallery is a leading contemporary art space on campus.The gallery has developed a proud tradition of showcasing impeccably presented landmark exhibitions accompanied by scholarly publications.This role is responsible for the organisation, implementation, and curatorial input for the...

  • Gallery Exhibition Coordinator

    1 week ago

    Canberra, ACT, Australia beBeeExhibition Full time $95,987 - $110,489

    Job OverviewThe Drill Hall Gallery is a renowned venue for contemporary art, featuring high-quality exhibitions of Australian and international art. As Curator, Exhibitions, you will be responsible for organizing and implementing exhibition programs, ensuring the highest museum standards are maintained.Key Responsibilities:Curate and coordinate exhibition...

  • Exhibitions Operations Coordinator

    6 days ago

    Canberra, ACT, Australia beBeeAdministration Full time $84,000 - $94,500

    Key ResponsibilitiesThe Exhibitions Administrative Officer plays a pivotal role in ensuring seamless operations. This position provides high-quality administrative and operational support to Managers and Coordinators.This includes managing documentation, scheduling, financial processing, and team coordination to ensure accurate records and effective delivery...

  • Exhibitions Support Coordinator

    6 days ago

    Canberra, ACT, Australia beBeeAdministrative Full time $90,000 - $120,000

    Job SummaryWe are seeking a skilled Administrative Officer to join our team. This role is responsible for providing high-quality administrative and operational support, ensuring smooth workflows across the team.Main ResponsibilitiesCoordinate meeting schedules, prepare agendas, take minutes, and track actions.Manage and maintain accurate administrative...

  • APS5 - Exhibitions Officer

    3 days ago

    Canberra, ACT, Australia Australian War Memorial Full time $84,228 - $91,909 per year

    Ongoing - Full Time - APS5$84,228 - $91,809Campbell, ACTThe RoleThe Exhibitions Officer will work as part of multidisciplinary exhibition project teams that may include external consultants and contractors such as designers and trade contractors; as well as cross-branch disciplines including but not limited to, historical, curatorial, registration,...

  • Exhibition Program Coordinator

    1 week ago

    Canberra, ACT, Australia beBeeCurator Full time $95,987 - $110,489

    About The RoleWe are seeking a skilled and experienced curator to lead the development of our exhibition program, collaborating with artists, curators, and stakeholders to deliver engaging and informative exhibitions.The successful candidate will have the opportunity to work in a dynamic and respected arts environment, contributing to the development of a...

  • Exhibition Curator Role

    1 week ago

    Canberra, ACT, Australia beBeeCurator Full time $95,987 - $110,489

    Curator Exhibitions Job">This is a dynamic and creative opportunity to work with the University's Drill Hall Gallery, a nationally respected contemporary art space.">You will have access to artists, curators, art historians, collectors and art lovers who constitute a community of interest.">">The Gallery provides a selective program of high quality...

  • EL1 - Manager, Exhibitions

    3 days ago

    Canberra, ACT, Australia Australian War Memorial Full time $116,859 - $126,287 per year

    Ongoing and Non-Ongoing - Full Time - EL1$116,859 - $126,287Campbell, ACTThe RoleThe Exhibitions Section has responsibility for the development and management of the Memorial's galleries and touring exhibitions programme. This includes the planning and delivery of permanent and temporary exhibitions, displays and travelling exhibitions, including the...

  • Exhibition Operations Specialist

    3 days ago

    Canberra, ACT, Australia beBeeAdministrative Full time $72,000 - $96,000

    Administrative Officer PositionThe Exhibitions Business Unit is seeking a highly organised and proactive Administrative Officer to support the effective operation of its team. The successful candidate will provide high-quality administrative and operational support, ensuring smooth workflows across the unit.This role underpins the work of Managers and...

  • Chief Art Exhibition Developer

    1 week ago

    Canberra, ACT, Australia beBeeCurator Full time $95,987 - $110,489

    The Drill Hall Gallery is a leading contemporary art space on campus, renowned for its high-quality exhibitions and scholarly publications.We are seeking an experienced curator to lead the development of our exhibition program, working closely with artists, curators, collectors, and other stakeholders to create engaging and critically acclaimed exhibitions.