Executive Support Specialist

2 weeks ago

Adelaide, South Australia beBeeAdministrative Full time $80 - $90

Job Title: Office Administrator

About the Position:

We are seeking an organized and detail-oriented Office Administrator to provide administrative support to our Executive Management team. As an Office Administrator, you will play a vital role in ensuring seamless operations within the organization.

Key Responsibilities:

  • Manage correspondence, communications, and schedules effectively
  • Organize meetings, including agenda preparation, minute-taking, and progress monitoring
  • Assist the Executive Management team and Board when needed
  • Coordinate domestic and international travel arrangements efficiently
  • Stay informed about issues relevant to the Executive Managers to provide proactive support
  • Prepare various documents, reports, speeches, and presentations
  • Manage work-related expenses and assist with onboarding new team members
  • Liaise with various stakeholders, both internal and external, including government and community agencies

Requirements and Qualifications:

  • Certificate IV qualification in Business Administration or related discipline, or equivalent experience
  • Current Working with Children Check, NDIS Worker Screening Check, National Police Clearance
  • Current Covid-19 Vaccinations (2 doses + 1 booster)
  • Significant administration experience supporting senior management
  • Excellent time management and organizational skills
  • Strong interpersonal skills and ability to handle confidential information
  • Ability to work independently, make decisions, and multitask effectively
  • Positive and friendly demeanor in interactions with clients and associates

Clearances Required:

  • DHS Working with Children Check
  • DHS NDIS Worker Screening Check
  • National Police Clearance
  • Current Covid-19 Vaccinations (2 doses + 1 booster)

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