Support Associate for High-Net-Worth Individuals

2 weeks ago

Melbourne, Victoria, Australia beBeeButler Full time $150,000 - $175,000
Executive Support Associate

The Executive Support Associate provides high-level support to a CEO/Founder in a trusted relationship. They manage the executive's schedule, arrange travel, and handle confidential correspondence.

Key Responsibilities:

  • Manage the CEO's calendar, arranging meetings, appointments, and events.
  • Coordinate travel arrangements, including itineraries, accommodations, transportation, and visa documentation.
  • Provide daily schedule briefings and track outstanding action items.
  • Handle confidential correspondence and ad-hoc tasks with discretion.

Lifestyle & Wellness Management:

  • Arrange daily meals, adhering to dietary preferences.
  • Prepare and manage supplements, medications, and health essentials.
  • Schedule regular health screenings and wellness appointments.
  • Maintain a fitness routine, including 45-minute sessions, five times per week.
  • Facilitate daily meditation sessions and manage related reminders.

Household & Guest Management:

  • Provide professional hospitality to the CEO, family members, and guests.
  • Serve meals and beverages with formal etiquette when required.
  • Oversee household scheduling, events, and coordination with vendors or service providers.
  • Maintain security, order, and readiness of all personal spaces.
  • Run errands, shop personally, and manage household inventories.

Requirements:

  • Proven experience as an Executive Assistant or Personal Butler.
  • Excellent organizational, time management, and problem-solving skills.
  • High emotional intelligence and ability to handle confidential matters discreetly.
  • Willingness and ability to travel internationally year-round.
  • Fluency in English and Mandarin Chinese (spoken and written).

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