Strategic Support Professional

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $120,000 - $150,000

About the role

This position is at the forefront of delivering exceptional support to senior leaders, ensuring they can focus on driving strategic outcomes while managing day-to-day operational tasks.

It's about being a trusted partner who embodies our brand promise: genuinely caring, making it easy, and delivering certainty.

The ideal candidate will seamlessly balance priorities between leaders, ensuring their schedules and operations are optimised. Your ability to anticipate needs, proactively solve problems, and create efficiencies will make you highly successful in this role.

You will thrive in a fast-paced environment, acting as a vital link between leaders, internal teams, and external stakeholders.

With a passion for simplifying complexity, an eye for detail, and a proactive approach, you will help drive our organisation's ambition to stay ahead of the game, adopt innovative solutions, and create a unified, high-performing team environment.

Key responsibilities include:

  • Proactive diary management: Manage complex meeting logistics, resolve scheduling conflicts, and ensure both leaders and participants are fully prepared with necessary materials and information.
  • Email management: Triage and filter incoming communications, delegate tasks, and prioritise critical items, ensuring actions are completed within required timeframes.
  • Provide general administrative assistance, including scheduling and preparing for meetings, managing travel requirements, tracking and actioning emails, and coordinating stakeholder communications.
  • Draft, review, and manage correspondence, reports, presentations, and other materials with accuracy, professionalism, and alignment with organisational standards.
  • Manage invoice, expense, and credit card reconciliation, and other financial processes.
  • Cultivate strong relationships across internal teams, external stakeholders, and industry bodies, representing leaders with professionalism and diplomacy.

About you

To be successful in this role, you will have:

  • Previous experience as a Strategic Support Professional, preferably supporting senior leaders, with the ability to seamlessly balance and prioritise their distinct needs.
  • Experience supporting leaders who frequently travel or work remotely, ensuring communication and coordination remain smooth and their time is focused on strategic goals.
  • Relevant qualifications in business administration or a related discipline are highly regarded.
  • A highly organised and resourceful professional who thrives in a dynamic environment and demonstrates strong commercial acumen.
  • Builds rapport effortlessly, with a curious and proactive mindset that anticipates the needs of leaders and the teams they lead.
  • Exceptional organisational and time management skills, adept at managing competing priorities, ensuring urgent matters are addressed promptly, and optimising schedules for maximum impact.
  • Advanced written and verbal communication skills, capable of drafting polished correspondence, reports, and presentations.
  • Proficient in Microsoft Office Suite and other relevant tools, with a willingness to adopt and leverage new technologies.

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