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Executive Assistant

2 months ago

Brisbane, Queensland, Australia MMG Australia Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our General Manager and broader site leadership team at our Dugald River operation in Northwest Queensland.

Key Responsibilities
  • Provide calendar and email management to enable the efficient organisation and execution of daily activities for the General Manager
  • Identify improvement opportunities and time optimization solutions to forward plan work and ensure effectiveness of the onsite leadership team
  • Prepare agendas, presentations, reports and coordinate meeting logistics
  • Liaise with suppliers, contractors and other business stakeholders
  • Manage Mines Records and ensure accurate recording and reporting as well as assisting with the implementing corporate strategies and meeting targets
  • Assist other administrative areas and site management as needed
  • Organise external travel, accommodation and car hire bookings for all site personnel
  • Prepare accurate credit card reconciliations together with associated invoice copies and efficient records of credit card transactions for audit controls
Requirements
  • Proven ability to work autonomously, proactively establish priorities and take responsibility for time sensitive deliverables
  • Attention to detail and a demonstrated ability to maintain a high level of confidentiality
  • Highly developed written and verbal communication skills
  • Proficiency in the use of technology to collaborate and communicate with varied stakeholders
  • Working knowledge of SAP, MS Office Suite of products and Risk Management System (IEM Preferable)
  • Highly motivated with demonstrable initiative in completing tasks to tight deadlines and the flexibility to handle changing priorities
What We Offer
  • Competitive salary package
  • Annual bonus
  • Generous local allowances for employees living in the local community
  • On-site accommodation at Dugald River
  • Meal service and room cleaning
  • Access to communal facilities including gym, swimming pool and entertainment area
  • Financial support for families where children attend boarding school
  • Retention payment for long term Cloncurry residents